Executive Office Coordinator
for section headings (e.g., About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). Use - for any list of duties/requirements/benefits, and
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings — fold minor metadata into short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones.
We need to decide which sections to include based on content.
We have:
- Department Summary: description of lodge.
- Position Summary: description of role.
- Salary & Compensation: says "UCLA provides a full pay range. Actual salary offers consider factors... Salary offers at the top of the range are not common." Also mentions benefit package links. This is somewhat vague but includes some info about pay range and benefits. However, we should not create Pay section unless posting actually states them. It does mention salary range but not actual numbers. It says "UCLA provides a full pay range." That's vague. Might be considered not specific enough? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state that there is a pay range, but not actual numbers. Is that considered stating them? It says "UCLA provides a full pay range." That's a statement about pay. Could be considered pay info. However, they also say "Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits." That's a pointer, not actual benefits. So maybe we should not create Benefits section because no specific benefits listed. Pay section: we have mention of pay range but no specifics; maybe we can include a Pay section with that statement? The instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state that there is a pay range, albeit vague. I'd lean to include a Pay section with that statement, as it's substantive (they mention pay range). However, they also say "Salary offers at the top of the range are not common." That's more detail. So we can include Pay.
Schedule: they have "Schedule 8:00 a.m. to 5:00 p.m., Monday through Friday". That's specific. So include Schedule section.
Benefits: they only refer to external links, no specific benefits listed. So we should not create Benefits section.
Qualifications: they have a long list of required skills and qualifications. We can group them under Requirements or Qualifications. The instruction says use headings like Qualifications, Skills, Requirements. We need to decide which to use. Since they have a "Qualifications" heading already, we can use
Qualifications
and list items as - . Also there is "Education, Licenses, Certifications & Personal Affiliations" which could be part of Qualifications or separate Education section. Could combine.
Special Conditions for Employment: includes background check, live scan, age requirement, driving record, evening/weekend/holiday work. Could be part of Requirements or a separate section like "Special Conditions". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could put special conditions under Requirements or Qualifications. Probably under Requirements.
Union/Policy Covered: mention of union coverage. Could be under About the role or maybe under Schedule? Not sure. Could be under About the role as additional info.
We need to preserve all substantive information. So we need to include Department Summary and Position Summary content. Could be under About the role (or Responsibilities). The instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role (maybe includes department summary and position summary). Responsibilities could be derived from position summary duties. But we have no explicit responsibilities list; we have description of role. Could treat that as About the role.
We need to avoid duplication. Let's extract substantive content:
Department Summary: "The UCLA Lake Arrowhead Lodge operates as a 50-acre conference center and retreat from September through mid-June, and transitions into the Bruin Woods family camp for UCLA alumni during the summer."
Position Summary: "The Executive Office Coordinator serves as the administrative backbone and primary operational contact for the executive leadership team at UCLA Lake Arrowhead Lodge. In this key position, you will ensure seamless daily operations across the executive suite by managing complex schedules, coordinating high-priority meetings, and facilitating cross-departmental communication. As a main ambassador for our executive team, you will maintain a high level of professionalism, handle confidential information with strict discretion, and drive administrative efficiency across all departmental operations."
Salary & Compensation: "UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits."
Qualifications list: many bullet points (though currently as sentences). We need to convert to list items.
Education, Licenses, Certifications & Personal Affiliations: "Bachelor's Degree in a related field (Required) Or combination of education and equivalent experience () Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)" Also maybe missing parentheses for experience.
Special Conditions for Employment: list: Background Check, Live Scan Background Check, Age Requirement, Driving Record, Evening, weekend, and holiday work as business dictates (Required).
Schedule: "8:00 a.m. to 5:00 p.m., Monday through Friday"
Union/Policy Covered: "CX-Clerical & Allied Services"
Also there is a link to complete position description; we should drop application instructions and links? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The link to complete position description might be considered application instruction? It's a link to full description; maybe we should drop it as it's not substantive content? But it's a reference to full description; maybe we can drop it.
We need to preserve all substantive information; the link is not substantive info about the job; it's a pointer. So we can drop.
Now we need to decide sections.
Potential sections:
- About the role: combine Department Summary and Position Summary.
- Responsibilities: maybe we can extract duties from Position Summary: managing complex schedules, coordinating high-priority meetings, facilitating cross-departmental communication, maintaining professionalism, handling confidential information, driving administrative efficiency. Could be a list.
- Requirements: could include the qualifications list (skills, abilities) plus special conditions (background check, age, driving record, evening/weekend/holiday work) plus education/license.
- Qualifications: maybe we separate education/license? But we have limited headings; we could use Qualifications for education/license/certifications, and Requirements for skills/experience. However, the posting already has a "Qualifications" section with many skill items. Then "Education, Licenses, Certifications & Personal Affiliations" separate. So we could have Qualifications (skills) and Education (education/license). But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could use Qualifications for the skill list, and Requirements for education/license/experience? Or we could combine everything under Requirements and not use Qualifications. But we need to follow instruction: Prefer a few substantive sections over many thin ones. So maybe we have About the role, Responsibilities, Requirements, Pay, Schedule. That's 5 sections.
We need to include Pay and Schedule as they are specific.
We need to include Requirements (covering qualifications, education, special conditions). Could also include Skills as a subsection but we can embed within Requirements.
Let's structure:
About the role
Department summary...
Position summary...
Responsibilities
- Manage complex schedules
- Coordinate high-priority meetings
- Facilitate cross-departmental communication
- Maintain a high level of professionalism
- Handle confidential information with strict discretion
- Drive administrative efficiency across all departmental operations
Requirements
- 2+ years experience in personnel, accounting, project management, or administration in a department of 100+ employees
- Ability to maintain high productivity despite frequent interruptions; complete large volume of diverse tasks efficiently, meeting deadlines
- Skill organizing information, people, finances and other resources to develop effective programs and close projects simultaneously while optimizing efficiency and minimizing duplication
- Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices
- Highly developed interpersonal communication skills including political acumen and social perceptiveness
- Expert skill using standard business software (e.g., Microsoft Office Suite)
- Excellent oral and written communication skills to effectively communicate with diverse populations with competing priorities; ability to convey information clearly to individuals at various organization levels and groups of different sizes
- Skill in writing grammatically correct business English, such as proposals, memos, and routine correspondence
- Ability to encourage and motivate individuals to work together to achieve department's goals and objectives
- Skill in working as part of a team and collaborating with colleagues; ability to establish and maintain cooperative working relationships with administrators, faculty, students and staff
- Demonstrated ability to handle highly confidential matters discreetly and maintain strict confidentiality of sensitive information
- Ability to obtain certificate as fingerprint roller
- Working knowledge of University policies, procedures, and business systems (preferred)
- Bachelor's degree in a related field (required) or combination of education and equivalent experience
- Must possess, upon hire, and maintain a valid CA noncommercial Class C license per California DMV
- Background check: continued employment contingent upon satisfactory background investigation
- Live Scan background check must be completed prior to start of employment
- Age requirement: candidate must be 18 years or older
- Driving record: subject to California DMV "Pull Notice System"; continued employment contingent upon proof of satisfactory driving record
- Evening, weekend, and holiday work as business dictates (required)
Pay
UCLA provides a full pay range; actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common.
Schedule
8:00 a.m. to 5:00 p.m., Monday through Friday
We also have Union/Policy Cover
for prose. Do NOT repeat job title as heading. Do NOT put Job ID/requisition numbers as headings — fold minor metadata into short
or drop it. Preserve ALL substantive information; do NOT invent or summarize away detail. Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. IMPORTANT: include a section ONLY when the posting has real, specific content for it — never emit a heading followed by filler/placeholder text (e.g., "commensurate with experience", "not specified", "N/A", "varies", "TBD") and never create Pay/Schedule/Benefits sections unless the posting actually states them. Prefer a few substantive sections over many thin ones. We need to decide which sections to include based on content. We have: - Department Summary: description of lodge. - Position Summary: description of role. - Salary & Compensation: says "UCLA provides a full pay range. Actual salary offers consider factors... Salary offers at the top of the range are not common." Also mentions benefit package links. This is somewhat vague but includes some info about pay range and benefits. However, we should not create Pay section unless posting actually states them. It does mention salary range but not actual numbers. It says "UCLA provides a full pay range." That's vague. Might be considered not specific enough? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does state that there is a pay range, but not actual numbers. Is that considered stating them? It says "UCLA provides a full pay range." That's a statement about pay. Could be considered pay info. However, they also say "Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits." That's a pointer, not actual benefits. So maybe we should not create Benefits section because no specific benefits listed. Pay section: we have mention of pay range but no specifics; maybe we can include a Pay section with that statement? The instruction: "never create Pay/Schedule/Benefits sections unless the posting actually states them." It does state that there is a pay range, albeit vague. I'd lean to include a Pay section with that statement, as it's substantive (they mention pay range). However, they also say "Salary offers at the top of the range are not common." That's more detail. So we can include Pay. Schedule: they have "Schedule 8:00 a.m. to 5:00 p.m., Monday through Friday". That's specific. So include Schedule section. Benefits: they only refer to external links, no specific benefits listed. So we should not create Benefits section. Qualifications: they have a long list of required skills and qualifications. We can group them under Requirements or Qualifications. The instruction says use headings like Qualifications, Skills, Requirements. We need to decide which to use. Since they have a "Qualifications" heading already, we can use
Qualifications
and list items as- . Also there is "Education, Licenses, Certifications & Personal Affiliations" which could be part of Qualifications or separate Education section. Could combine.
Special Conditions for Employment: includes background check, live scan, age requirement, driving record, evening/weekend/holiday work. Could be part of Requirements or a separate section like "Special Conditions". But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could put special conditions under Requirements or Qualifications. Probably under Requirements.
Union/Policy Covered: mention of union coverage. Could be under About the role or maybe under Schedule? Not sure. Could be under About the role as additional info.
We need to preserve all substantive information. So we need to include Department Summary and Position Summary content. Could be under About the role (or Responsibilities). The instruction: Use
for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have About the role (maybe includes department summary and position summary). Responsibilities could be derived from position summary duties. But we have no explicit responsibilities list; we have description of role. Could treat that as About the role. We need to avoid duplication. Let's extract substantive content: Department Summary: "The UCLA Lake Arrowhead Lodge operates as a 50-acre conference center and retreat from September through mid-June, and transitions into the Bruin Woods family camp for UCLA alumni during the summer." Position Summary: "The Executive Office Coordinator serves as the administrative backbone and primary operational contact for the executive leadership team at UCLA Lake Arrowhead Lodge. In this key position, you will ensure seamless daily operations across the executive suite by managing complex schedules, coordinating high-priority meetings, and facilitating cross-departmental communication. As a main ambassador for our executive team, you will maintain a high level of professionalism, handle confidential information with strict discretion, and drive administrative efficiency across all departmental operations." Salary & Compensation: "UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits." Qualifications list: many bullet points (though currently as sentences). We need to convert to list items. Education, Licenses, Certifications & Personal Affiliations: "Bachelor's Degree in a related field (Required) Or combination of education and equivalent experience () Must possess, upon hire, and maintain a valid CA noncommercial Class C License in accordance with the California (CA) Department of Motor Vehicles. (Required)" Also maybe missing parentheses for experience. Special Conditions for Employment: list: Background Check, Live Scan Background Check, Age Requirement, Driving Record, Evening, weekend, and holiday work as business dictates (Required). Schedule: "8:00 a.m. to 5:00 p.m., Monday through Friday" Union/Policy Covered: "CX-Clerical & Allied Services" Also there is a link to complete position description; we should drop application instructions and links? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The link to complete position description might be considered application instruction? It's a link to full description; maybe we should drop it as it's not substantive content? But it's a reference to full description; maybe we can drop it. We need to preserve all substantive information; the link is not substantive info about the job; it's a pointer. So we can drop. Now we need to decide sections. Potential sections: - About the role: combine Department Summary and Position Summary. - Responsibilities: maybe we can extract duties from Position Summary: managing complex schedules, coordinating high-priority meetings, facilitating cross-departmental communication, maintaining professionalism, handling confidential information, driving administrative efficiency. Could be a list. - Requirements: could include the qualifications list (skills, abilities) plus special conditions (background check, age, driving record, evening/weekend/holiday work) plus education/license. - Qualifications: maybe we separate education/license? But we have limited headings; we could use Qualifications for education/license/certifications, and Requirements for skills/experience. However, the posting already has a "Qualifications" section with many skill items. Then "Education, Licenses, Certifications & Personal Affiliations" separate. So we could have Qualifications (skills) and Education (education/license). But we only have allowed headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. We could use Qualifications for the skill list, and Requirements for education/license/experience? Or we could combine everything under Requirements and not use Qualifications. But we need to follow instruction: Prefer a few substantive sections over many thin ones. So maybe we have About the role, Responsibilities, Requirements, Pay, Schedule. That's 5 sections. We need to include Pay and Schedule as they are specific. We need to include Requirements (covering qualifications, education, special conditions). Could also include Skills as a subsection but we can embed within Requirements. Let's structure:
About the role
Department summary...
Position summary...
Responsibilities
- Manage complex schedules
- Coordinate high-priority meetings
- Facilitate cross-departmental communication
- Maintain a high level of professionalism
- Handle confidential information with strict discretion
- Drive administrative efficiency across all departmental operations
Requirements
- 2+ years experience in personnel, accounting, project management, or administration in a department of 100+ employees
- Ability to maintain high productivity despite frequent interruptions; complete large volume of diverse tasks efficiently, meeting deadlines
- Skill organizing information, people, finances and other resources to develop effective programs and close projects simultaneously while optimizing efficiency and minimizing duplication
- Skill in analyzing operating procedures and recommending necessary changes consistent with accepted practices
- Highly developed interpersonal communication skills including political acumen and social perceptiveness
- Expert skill using standard business software (e.g., Microsoft Office Suite)
- Excellent oral and written communication skills to effectively communicate with diverse populations with competing priorities; ability to convey information clearly to individuals at various organization levels and groups of different sizes
- Skill in writing grammatically correct business English, such as proposals, memos, and routine correspondence
- Ability to encourage and motivate individuals to work together to achieve department's goals and objectives
- Skill in working as part of a team and collaborating with colleagues; ability to establish and maintain cooperative working relationships with administrators, faculty, students and staff
- Demonstrated ability to handle highly confidential matters discreetly and maintain strict confidentiality of sensitive information
- Ability to obtain certificate as fingerprint roller
- Working knowledge of University policies, procedures, and business systems (preferred)
- Bachelor's degree in a related field (required) or combination of education and equivalent experience
- Must possess, upon hire, and maintain a valid CA noncommercial Class C license per California DMV
- Background check: continued employment contingent upon satisfactory background investigation
- Live Scan background check must be completed prior to start of employment
- Age requirement: candidate must be 18 years or older
- Driving record: subject to California DMV "Pull Notice System"; continued employment contingent upon proof of satisfactory driving record
- Evening, weekend, and holiday work as business dictates (required)
Pay
UCLA provides a full pay range; actual salary offers consider factors including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common.
Schedule
8:00 a.m. to 5:00 p.m., Monday through Friday
We also have Union/Policy Cover