Executive Coordinator

Position Summary

The Executive Coordinator provides essential administrative and operational support to the C-suite, the VP of Administration, and Human Resources.

Essential Functions

• Arranges group meetings for C-Suite and manages non-routine correspondence, including assembling highly confidential and sensitive information.
• Produces shareholder reports, prepares correspondence for shareholder communications, and executes shareholder transactions.
• Performs a variety of data management functions, including paper and electronic records management, setting up and managing spreadsheets and databases, compiling information, and analyzing results.
• Prepares presentation materials.
• Plan and execute company events and employee engagement activities such as service awards, new hire lunches, and wellness or training events.
• Determines the feasibility of new programs and projects and assists in their start-up.
• Conducts critical studies to increase corporate efficiencies.
• Serves as the primary point of contact for external vendors, including those for insurance, office equipment, and vending solutions.
• Audits and Compliance: Assists with various internal and external audits.
• HR Program Administration: Support HR operations by organizing employee notices, benefits mailings, and maintaining compliance postings.

Additional Duties

• As assigned

Knowledge, Skills, and Abilities

• Ability to communicate effectively, in writing and verbally, at all levels within the organization.
• Strong critical thinking and analytical skills
• Complex problem solving abilities
• Superior computer skills, including but not limited to, MS Office Suite (Word, Excel, PowerPoint) and Google Suite (Documents, Sheets, Slides)
• Exceptional organizational skills in order to meet daily, weekly, monthly and annual deadlines
• Self-directed, self-starter
• Ability to work as an individual contributor and team player

Minimum Qualifications

• Associate's degree (AA) in business administration, or similar field, from an accredited college or university, preferred
• Five to ten years related experience and/or training;
• Equivalent combination of education and experience may be considered

Working Conditions / Physical Requirements

• Primarily office with limited flexibility to work remote (on occasion)
• May be required to sit for extended periods of time
• The employee may occasionally be required to lift and/or move up to 25 pounds.

Benefits

• Competitive compensation
• Bi-annual bonus
• Annual raise eligibility
• UPMC Health Insurance
• Dental insurance
• Vision insurance
• Life insurance
• Retail Plan
• Employee Stock Ownership Trust
• 401k
• Paid time off
• Parental leave
• Referral program
• Professional development assistance
• Tuition reimbursement

Miscellaneous

• Must be authorized to work in the US currently and in the future without employer sponsorship.
• The Company is collecting the information requested in this employment application for purposes of evaluating your suitability for hire by the Company. The Company will share the information that you provide in this employment application only with Company management officials who are involved in the hiring process or who are otherwise involved in making employment-related decisions on behalf of the Company.
• We utilize ADMT for initial screening purposes through automated "knockout questions" to determine if a candidate meets the minimum mandatory requirements for a role.
• You have the right to opt-out of ADMT by applying using the following link: General Application without ADMT