Executive Career Coordinator Assistant

Job Type Full-time Description IMPACT - Turn talent strategy into process that actually works. You'll build and run the workflows, documentation, and project plans behind training, onboarding, and orientation, then manage their execution end to end. You'll turn talent strategy into working process and drive full-cycle recruiting for our growing organization, sourcing, screening, and guiding candidates from application through offer, onboarding, and orientation. Partnering closely with the Executive Strategic Advisor, you'll keep pipelines full and hiring on track across every function — coordinating logistics, tracking timelines, while driving momentum forward. Who We Are A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a successOur process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.A culture built to energize — powering meaningful careers for world changers who never settle.See How We're Raising the Bar What You'll Do Translate strategic direction from HR Leadership and the Executive Team into scoped project plans and execution, driving momentum forward at every stage of the process.Own end-to-end program delivery for hiring — from sourcing, interviewing, qualifying, interview scheduling, offer stages, and full-cycle onboarding while tracking candidate progress and flagging bottlenecksOwn job posting and advertising — writing job descriptions, managing board postings, and tracking sponsorship spend against budgetFacilitate new hire orientations, managing logistics, presenters, and materials to deliver a consistent first-day and first-week experience organization-wideManage development of role-specific frameworks (e.g., interview guides, orientation tracks), driving them through drafting, stakeholder review, and approval so they're rollout-readyCompile and maintain recurring Talent department KPI deliverables — tracking metrics such as time-to-fill, time-to-hire, offer acceptance rate, source-of-hire effectiveness, onboarding completion, and 90-day retention — and package results into dashboards and reports for the Executive TeamBuild and maintain local and industry talent networks, representing the organization at job fairs, professional associations, and community and industry events to develop pipeline ahead of open requisitions Role Qualifications Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experienceExperience as an Executive Assistant to an Executive Team, CEO, C-Suite, or VP executiveExperience in HR, Talent, or People Operations, with a track record of delivering hands-on training, onboarding, or orientation programsStrong facilitation and presentation skills, with the ability to engage and train employees at all levelsStrong project management and organizational skills, with the ability to manage multiple initiatives and deadlines simultaneouslyAbility to translate high-level strategic direction into practical, repeatable processes and hands-on executionDetail-oriented with a strong sense of ownership over training quality and consistencyComfortable operating in a support/execution capacity, partnering closely with leadership rather than driving independent strategic decisionsPrior recruiting experience a plus; experience in home care, healthcare, or a multi-site/branch services organization a plus COMPREHENSIVE WELLNESS PORTFOLIO In your role with Caring for Others, you're responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with: Paid Time Off and Paid Holidays* 100% Company-Paid Dental Insurance and Vision Insurance* 100% Company-Paid $25,000 Life Insurance Policy* 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7 Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed* 401(k) Retirement Program - with Employer Match* Professional Development – ongoing education, wraparound support, and leadership coaching A Next-Level, Comprehensive Training and Orientation Week And a supportive team to work alongside! Requirements Proactive, solution-oriented self-starter who takes initiative and works independentlyValues innovation, efficiency, and streamlined processesExcellent written and verbal communication skills in EnglishMeticulous attention to detail, with accurate record-keeping and documentationStrong project management skills — strategic, organized, and intuitiveCollaborative team player with excellent interpersonal skillsResults-driven, with proven time management skills and the ability to juggle multiple priorities and deadlines in a fast-paced environmentExercises sound judgment and discretion in handling sensitive mattersTech-savvy and comfortable with a variety of software and devicesWarm, welcoming, and professional demeanor with a commitment to outstanding customer serviceStrong commitment to compliance, including knowledge of HIPAA best practices for handling PHIAdministrative experience in a related specialty such as accounting, customer service, scheduling, billing, IT, project management, sales, marketing, business development, staffing, recruiting, care coordination, compliance, office or business management, human resources, or operationsBackground in senior care, assisted living, skilled nursing, or in-home care Caring for Others is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status. *Benefit eligibility is based on hours worked. Salary Description $70,000 - $80,000