Executive Business Partner - New York City

About the role

The Executive Business Partner will partner with the Managing Director of Americas to effectively manage the Americas business cadence and provide high-level administrative and tactical support.

Responsibilities

• Executive partnering and business cadence
• Be a trusted advisor on individual and team dynamics.
• Partner directly with the Managing Director of Americas to prioritize activities based on business priorities.
• Create, maintain and influence relationships with internal and external stakeholders to support business activities.
• Own the MD’s calendar, ensuring clear alignment with business priorities, interdependencies and meeting requirements.
• Manage the MD’s inbox, respond to emails, pick up tasks and prepare or send communications on the MD’s behalf to internal and external stakeholders, where appropriate and at the leader’s discretion.
• Manage and initiate onboarding for relevant senior stakeholders joining the Americas Leadership Team, preparing documentation and schedules and overseeing technical and operational onboarding requirements.
• Handle delegated tasks in Workday, Concur, Ivalua and similar systems, including raising POs, adding vendors and following up on outstanding actions.
• Be aware of and adhere to relevant budget and purchasing policies.
• Coordinate and facilitate signature processes for the MD, liaising with regional and relevant internal stakeholders to confirm signatory requirements, approvals and timelines.
• Coordinate and actively facilitate Americas Leadership Team meetings, owning actions and follow-ups.
• Track key business priorities, milestones, dependencies and deliverables, escalating risks where appropriate.
• Partner with relevant PMO, strategy or delivery stakeholders to improve accountability, ownership and follow-up of business priorities.
• Meetings, events and offsites
• Coordinate the end-to-end planning and delivery of leadership meetings and events, including Regional All Hands and QBRs, America’s Live, Local Regional Office Q&As and regional leadership meetings where the MD is the sponsor.
• Prepare agendas, briefing documents, talking points and follow-up actions for relevant partner and commercial events.
• Organise Commercial Operations Leadership Team offsites on behalf of the MD, including identifying suitable dates, arranging accommodation and meeting spaces, coordinating logistics, supporting communications and managing follow-up actions.
• Support the planning and execution of partner events and other commercially important external engagements where the MD is sponsor, as required.
• Project management and communications
• Upon request, review and advise on the language, communication channel and overall content of outgoing communications on behalf of the MD.
• Partner with Internal Communications in planning, organising and executing communication initiatives regionally and globally, including scheduling, identifying and inviting attendees, logistical planning and support.
• Support the Americas Regional Crisis Management Team (R-CMT) by maintaining accurate logs of key decisions, actions, owners and follow-up, and by coordinating with Corporate Security and other relevant stakeholders as required.
• Support other business and operational priorities as required.

Requirements

• 5–8 years of relevant experience in an Executive Business Partner, Executive Assistant or similar leadership support role, ideally supporting a Managing Director, General Manager, Regional President or equivalent Senior Commercial Leader in a large International organization.
• Experience coordinating business rhythms across multiple regions, markets or leadership teams.
• Strong event management and operational planning skills, with experience supporting executive meetings, all hands, QBRs, offsites or external partner engagements.
• Strong commercial awareness and the ability to understand business priorities, performance topics and stakeholder sensitivities.
• Proactive, creative and able to identify practical solutions in ambiguous situations.
• Highly organized, detail-oriented and adaptable, with excellent planning skills and a focus on efficiency without compromising quality.
• Excellent written and verbal English communication skills; additional languages are an advantage.
• Confident working with senior internal and external stakeholders, including commercial partners.
• Strong ethics and the ability to handle confidential matters with discretion.
• Comfortable prioritizing and making decisions without having all the information.
• Strong working knowledge of Google Workspace, including Google Calendar, Sheets and Slides.
• Willingness and ability to travel within the Americas and Internationally as required.