Executive Business Partner

About the role

We are seeking a dynamic and highly organized Executive Business Partner & Office Manager to join our New York City office. This role is pivotal in providing key administrative and executive support to the Chief Commercial Officer and other members of the Sales team, while ensuring the smooth operation of the office.

Responsibilities

• Manage and maintain executives' schedules, appointments, travel arrangements, and expenses
• Arrange and coordinate meetings
• Prepare and distribute correspondence, memos, letters, and forms
• Aid in the preparation of research, reports, presentations, and data analysis
• Maintain electronic and hard copy filing systems
• Prepare reports, presentations, and other documents as needed
• Serve as the point of contact between executives and internal/external clients
• Coordinate and manage projects and follow-up actions on behalf of executives to ensure timelines are met
• Operate at a tactical, strategic, and operational level, handling the oversight of projects that do not neatly fit within the organizational chart or that fall between departments or leadership areas of responsibility
• Act as an extension of the CCO and information funnel, filter, and facilitator with internal and external stakeholders
• Absorb all inquiries directed to the CCO, determine priority and the proper course of action
• Triage all incoming requests for the executive's time and work collaboratively to ensure calendars are aligned with the priorities of the organization
• Proactively follow up with the CCO’s team if and when goals are not being achieved to determine why objectives are not being met. Provide actionable recommendations for improvement
• Promote team integration as well as cross-functional communication and collaboration
• Manage key relationships and build a process to track and nurture key stakeholders, partners, and clients - this includes data entry and maintenance within the company CRM
• Track high priority initiatives for the CCO as needed to identify any/potential obstacles
• Assist in supporting the CCO’s brand & reputation efforts including but not limited to social presence, industry facing events, and thought leadership

Requirements

• Associate’s or Bachelor’s degree from an accredited university or college
• 2-4+ years of administrative or office support experience
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace, and Slack
• Excellent time management skills
• Highly organized, detailed-oriented
• Ability to work independently in a fast-paced, start-up environment
• Professional demeanor and ability to maintain confidentiality

Qualifications

• Ability to handle confidential information with discretion
• Ability to prioritize and manage multiple tasks and deadlines
• Ability to work in a fast-paced, start-up environment
• Ability to maintain confidentiality

Skills

• Administrative and office support experience
• Strong written and verbal communication skills
• Microsoft Office proficiency (Word, Excel, PowerPoint)
• Google Workspace proficiency
• Slack proficiency
• Time management skills
• Confidentiality and discretion

Benefits

Flexible Paid Time Off (PTO) policy

Pay

The base salary for this position at the time of posting will range from $65,000.00 - $75,000.00. Individual compensation varies based on job related factors, including business needs, experience, level of responsibility, and qualifications.

Schedule

This is a full-time position based out of Semafor’s New York office with the option to work remotely on Fridays.