Executive

Responsibilities

• Create and process purchase orders (POs) within 24 hours of receiving approved purchase requisitions (PRs).
• Match PO terms with approved quotations and rate contracts.
• Select appropriate vendors, material codes, tax codes, and account assignment categories at the PO stage.
• Verify vendor master, material master, and pricing conditions before PO release to ensure compliance with internal procurement standards and approved rate contracts.
• Maintain 100% compliance with internal procurement SOPs and approval matrices.
• Ensure audit-ready documentation is maintained for both internal and statutory audits.
• Support internal and external audit queries with timely data retrieval.
• Coordinate with Stores/Warehouse and Accounts Payable for resolving discrepancies in goods received notes (GRNs) and three-way matches (PO–GRN–Invoice).
• Liaise with vendors for order acknowledgments, delivery schedule confirmations, and PO amendments.
• Escalate discrepancies in rate/vendor/material master data to relevant managers.
• Generate and share daily/weekly open PO status, PR backlog, and pending delivery reports.
• Track PO aging and proactively flag delayed conversions.