Executive Associate I

Shift: Day (United States of America)

Children’s Hospital of Philadelphia (CHOP) offers countless ways to change lives. Our diverse community of more than 20,000 Breakthrough Makers will inspire you to pursue passions, develop expertise, and drive innovation. At CHOP, your experience is valued; your voice is heard; and your contributions make a difference for patients and families. The Lurie Autism Institute, a joint venture between CHOP and the Perelman School of Medicine at the University of Pennsylvania, is a preeminent international center for autism research.

Responsibilities

• Maintain schedules and calendars for the AVP, including coordination of travel, handling multiple daily changes, and extensive interfacing with organizational leaders and their assistants.
• Plan meetings by securing rooms, arranging catering when needed, and creating agenda materials.
• Provide support in preparing presentations and documents required by the executive and staff.
• Complete expense reports for the AVP’s travel and miscellaneous expenses, maintain detailed records, interface with internal accounting staff and external vendors, and perform related calculations.
• Perform general administrative support duties such as handling phones, mail, email, and other correspondence; communicating with department faculty, directors, and hospital management; undertaking project work and problem solving.
• Assist the AVP in overall department management and handle other duties as required.

Qualifications

• High School Diploma / GED (required).
• Associate’s Degree (preferred).
• At least five (5) years of executive support and overall coordination experience (required).

Skills

• Advanced proficiency in Microsoft Office applications (word processing, email, spreadsheet, database, and presentation).
• Excellent phone etiquette and interpersonal/communication skills.
• Strong analytic abilities.
• Ability to adapt to a progressive increase in responsibility.
• Ability to handle confidential materials.
• Ability to manage multiple tasks, prioritize, and anticipate needs of the AVP and other professionals.
• Negotiation and mediation skills with tact and diplomacy.
• Independent decision‑making within authorized limits while contributing to a support‑team environment.
• Team orientation to meet organizational needs.
• Understanding of the organization’s strategic goals and objectives.
• Strong communication, delegation, and project management skills.

Pay

Salary range: $62,900.00 – $80,200.00 annually (full‑time). Adjusted for part‑time work. Offer may be above this range based on skills and experience.