Executive Assistant I

Overview

Executive Assistant Level I supports one or more facility or division level Vice President(s) and/or Senior VP(s). The position is responsible for providing high-level administrative support.

What You Will Do

• Provides clerical support for facility/division Vice President and other relevant executives.
• Duties include reception, greetings, customer service, answering phones, taking messages, referring calls, etc.
• Responsible for heavy calendar management in meeting times, appointments, special events, etc.
• Meeting management includes room reservation, timely preparation, setup, travel accommodations, special room arrangements, and may include recording meeting minutes.
• Maintains list of Facility or Division Board members and committee members as assigned.
• Corresponds with board and committee members providing high level of customer service. Ensures materials for boarding meetings and committees are prepared timely and provided to members in advance.
• May prepare meeting agendas, packets, participant correspondence, and recording meeting minutes.
• Maintains proper levels in office supplies, which may require checking stock, anticipating needed supplies, placing and expediting orders for supplies.
• Responsible for maintaining accurate accounting functions/duties within the department, may include but not limited to: ensures that all invoices, check requests, Cards and payments are accurately coded and posted/logged during applicable month and submitted to Accounting in a timely manner.
• Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications and maintaining related file systems.
• Filing system is organized and maintained to ensure efficiency/productivity for the department.

Qualifications

• Education: High School Diploma or GED (Required), Associates Degree, Business Administration (Preferred)
• Experience: 5-6 years Executive level administrative support, Related Education in lieu of experience (Required)
• Skills and Abilities: Medical Terminology knowledge, Proficient in Microsoft Office Suite, Strong ability to work independently and manage one’s time, Verbal and written communication skills.

Pay

The hiring range is $20.40 - $26.55/Hourly. Actual pay is determined based on job-related factors such as relevant experience, education, credentials, skills, internal equity, and business needs.