Executive Assistant I

About the role

LifeWorks of Austin, TX is looking for an Executive Assistant I to join our Program Management team! Provide direct confidential and operational support to the Chief Programs Officer (CPO) and serve as the primary administrative liaison to ensure the CPO’s effectiveness by managing schedules, communications, and documentation, while also contributing to smooth day-to-day office functions. This full time, non‑exempt position.

Responsibilities

• Provide proactive, confidential administrative support to CPO, including scheduling, calendar management, expense processing, meeting logistics, and coordination of occasional travel.
• Serve as a trusted onsite partner to the executive, supporting the needs of a large team and acting as a key liaison and communication bridge during urgent, time‑sensitive, or high‑priority situations to ensure issues are quickly coordinated and appropriately addressed.
• Exercises sound judgment, discretion, and confidentiality in handling sensitive information and prioritizing competing demands.
• Provide reliable transportation and logistical support by driving to stores, restaurants, venues, and other locations to complete errands, tour venues, courier materials between sites, and transport documents, and other items as needed.
• Coordinate and support internal events and meetings for the programs staff, leadership teams, and organization‑wide meetings, ensuring effective logistics, communication, and follow‑through.
• Draft and prepare correspondence, reports, presentations, and other documents on behalf of the CPO.
• Coordinate internal and external meetings and events, including agendas, materials, logistics, and follow‑up on action items.
• Organize and maintain confidential files, records, and documents for the CPO and program leadership team.
• Manages incoming communications (emails, calls, requests) for the CPO, prioritizing and routing appropriately.