Executive Associate for Academic Affairs

About the role

Canisius University serves approximately 2,500 undergraduate and graduate students. As a Catholic and Jesuit University, Canisius has its foundation in the fundamental values of academic excellence, leadership, faith and social justice. The University is an equal opportunity employer committed to recruiting, supporting, and fostering a diverse community of outstanding faculty, staff, and students.

Responsibilities

Manage the day-to-day operations of the Office of Academic Affairs, including providing organizational and communications support to the Vice President, Associate Vice President, and Assistant Vice President for Academic Affairs. The Executive Associate serves as the primary point of contact for both internal and external constituencies, assisting and representing the Vice President and Associate Vice President by addressing multiple incoming issues and concerns as they arise.

• Act as the primary point of contact for both internal and external constituencies for the Office of Academic Affairs
• Manage schedule and day-to-day operations and administrative support for VPAA and AVPAAs as needed
• Monitor scheduling activity for Board of Trustees Academics Committee, Senior Leadership Team, Committee on Faculty Status and Faculty Senate meetings
• Coordinate regular communications to key Academic Affairs stakeholders
• Oversee necessary social media accounts and Academic Affairs websites and ensure accuracy
• Supervise support staff and student employees
• Process employee transactions including but not exclusive to annual Academic Affairs appointment letters, stipend payments worksheet, payroll requests
• Prepare annual budget analysis for Academic Affairs Division – provide justification for variance
• Provide administrative support for C-STEP Program
• Manage special projects for the VP as assigned
• Research and compile information as needed
• Prepare draft reports/presentations as needed
• Assist with the VP’s correspondence
• Coordinate volunteer training and assignments
• Ad hoc support to Events Management, including: budgets, seating assignments/labels, certificate preparation, invitation letters, coordinating RSVP’s, etc.
• Provide Committee support for Faculty Senate, Committee on Faculty Status, Board of Trustees Academic Affairs Committee, CEEP Selection Committee
• Maintain Faculty Evaluative Files and Chairs/Director designation in Banner
• Maintain roster, working with the Faculty Senate
• Assist with scheduling meetings, prepare minutes, retain files, prepare agendas, and send out communications
• Assist with the development of meeting agendas and committee assignments
• Track committee work and coordinate reporting

Qualifications

A Bachelor’s degree is preferred. Requires strict observance of confidentiality, strong decision-making ability, close attention to detail, and accuracy and follow through. Professional demeanor required to effectively communicate with both internal and external constituencies including, University President and Vice Presidents, University Deans, students, parents, the business community, and the general public.

• Knowledge, Skills And Abilities: strict observance of confidentiality, strong decision-making ability, close attention to detail, and accuracy and follow through
• Professional demeanor required to effectively communicate with both internal and external constituencies
• Expert level verbal and written communication skills
• Excellent calendar management skills, including the coordination of complex meetings
• Proficient in Banner, Microsoft Office, especially Word, Excel and PowerPoint
• Strong organizational skills and the ability to manage multiple and diverse projects while meeting daily deadlines
• The ability to work evenings and weekends
• Must be eligible to work in the United States

Experience

Minimum 3 to 5 years demonstrated administrative support experience.

Benefits

• Comprehensive Insurance Benefits – Health, Dental, Vision, Life and Long-Term Disability available the first of the month after the employee’s date of hire
• 403(b) with Company Contribution – Plan for your future with confidence – contribution from the university is available after one year of employment
• Paid Time Off – Includes vacation time, personal time, sick time, and paid holidays
• Tuition Benefits – Available for full-time employees and their qualified dependents

Pay

Salary: $23.08-24.10 per hour

Schedule

Monday through Friday, 8:30 am through 5:00 pm, except for selected instances and events as determined by the workload