Executive Associate

About the Role

Individual will support Radiology Director, Division Chiefs, ad hoc services, and centralized workflows. Provides advanced administrative/secretarial support for AVP. Coordinate internal and external communications, projects and meetings. Maintain the AVP's schedule. Manages travel. Interfaces with other leaders within CHOP. Handles a high volume of tasks, events, and actions to be scheduled with ease and attention to detail. Operates independently with discretion.

Responsibilities

• Maintain schedules/calendars for the AVP. Includes coordination of travel for the AVP, multiple daily changes and extensive interface with Organizational Leaders and their assistants. Also includes keeping AVP from running behind on daily appointments and responsibilities.
• Plan meetings including securing rooms, and occasionally ordering food, etc.
• Create and provide materials as necessary for agenda.
• Provide support in preparing presentations and documents required by Executive and staff.
• Complete expense reports for AVP's travel and miscellaneous expenses. Includes maintaining detailed records, interfacing with internal accounting staff, as well as external vendors and performing calculations of monies due to or from the department.
• Perform general administrative support duties for the AVP. Includes phones, mail, email and other correspondences, communication with department faculty, Directors, and hospital management, project work and general problem solving.
• Assist AVP in overall department management.

Education

• High School Diploma / GED - Required
• Associate's Degree - Preferred

Experience

• At least five (5) years Executive support and overall coordination - Required
• Prior experience in a healthcare or hospital setting - Preferred

Skills and Abilities

• Advanced proficiency in word processing, electronic mail, spreadsheet, database and presentation applications (Microsoft Office)
• Excellent phone etiquette and interpersonal/communication skills
• Strong analytic skills
• Ability to adapt to progressive increase in responsibility
• Ability to handle confidential materials
• Ability to handle multiple tasks and to prioritize
• Ability to anticipate needs the AVP and other professionals in the department and initiate solutions
• Ability to negotiate or mediate difficult situations with tact and diplomacy
• Ability to work independently and make job-related decisions within authorized limits as well as being part of a support team environment
• Ability to function as part of a team to meet the general needs of the organization
• Understanding of the organization's strategic goals and objectives
• Strong communication skills
• Delegation and project management skills
• Ability to anticipate and initiate solutions

Pay

Salary range: $62,900.00 - $80,200.00 annually (full-time). Factors such as skills and experience could result in an offer above the salary range noted in this job posting.