Executive Assistant - VP Level

Job Summary Our client, a leading media and entertainment company, is seeking an Executive Assistant to join their Product & Technology organization. The Executive Assistant will support a senior Product & Technology executive overseeing a portfolio of consumer digital products, serving as an extension of the executive in a dynamic, fast-paced environment. You will keep the executive's office running smoothly by managing calendars, travel, expenses, and events, and by representing the executive with warmth and professionalism to leaders and assistants across the organization. Core ResponsibilitiesManage a high-volume executive calendar, scheduling and prioritizing meetings, calls, and video conferences across multiple time zones, often with last-minute changesManage all aspects of domestic and international travel, including itineraries, flight bookings, accommodations, and ground transportation, and evaluate options for flexibilityPrepare and submit expense reports, and follow up on emails to schedule meetings and coordinate action itemsCoordinate logistics for internal and external speaking engagements and events, including team events, holiday gatherings, and technology summitsPrepare meeting agendas, track action items, ensure follow-up, and assist with presentations, reports, and other documents for key meetingsServe as the first point of contact for the executive, interfacing with leaders across the organization (including C-level executives) and their assistants, and arrange building access for team membersTake ownership of special projects and operational support for internal programs, handling sensitive information with discretion and integrity Required Skills/Experience (Must-Haves)Prior experience supporting senior leadership, with at least 1 year of executive assistant experienceProven track record managing complex calendars, meetings, and events for executivesExperience managing domestic and international travel, including coordination across time zonesExcellent written and verbal communication and proofreading skillsHigh proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)Professionalism, discretion, and a commitment to confidentiality when handling sensitive informationAbility to interact positively with stakeholders at all levels, from senior executives to external partners Preferred Skills/Experience (Nice-to-Haves)Experience with Workday for expense reportingExperience with corporate travel booking platforms and managing travel within a financial model or policyExperience coordinating with other executive assistants in a large corporate environmentStrong project management skills with experience managing cross-functional initiativesExperience coordinating events such as speaking engagements and networking sessionsExperience supporting globally distributed teams Key Competencies & BehaviorsExcellent people skillsFriendly, warm, engaging, and highly responsiveCollaborative and positive with other assistants and colleagues, working as part of a smooth-running teamProactive, self-starting problem solver who anticipates the executive's needs and works autonomouslyDetail-oriented, with strong follow-up and a sense of urgency, especially when coordinating across time zonesAdaptable and resourceful, with availability for occasional after-hours requests such as urgent travel changes Work EnvironmentLocation: Midtown ManhattanOnsite; core in-office days are Tuesday through Thursday, with additional days as the executive's schedule requires Compensation & BenefitsPay Range: The approximate pay range for this position is between $28.00 and $40.00 per hour. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.Medical, Dental, & Vision Insurance PlansEmployee-Owned Profit Sharing (ESOP)401K offered About KellyMitchell At KellyMitchell, our culture is world class. We're movers and shakers! We don't mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice. Marketing Disclosure By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy [143417]