Executive Assistant US Space Force

Position Overview

The US Federal Solutions is seeking a Senior Secretariat Support Specialist to provide executive-level administrative and secretariat support to senior leadership within the US Space Force. This role is ideal for a polished professional who understands Air/Space Force culture, operates confidently in a fast-paced senior leadership environment, and takes pride in precision, discretion, and follow-through.

Requirements

• Senior Secretariat Support Specialist
• Supporting the US Space Force
• US Federal Solutions
• Experienced in executive and secretariat support
• Confident in a fast-paced senior leadership environment
• Understanding of Air Force and organizational guidelines
• Experience with tasking systems, suspenses, and executive correspondence
• Familiarity with Air Force/Space Force customs, courtesies, and senior leader protocols
• Strong written and verbal communication skills with a high standard for quality and professionalism
• Comfort interacting with general officers, senior civilians, and industry executives
• Exceptional attention to detail, discretion, and organizational skills
• Ability to manage competing priorities in a deadline-driven environment

What You Will Do

• Executive & Secretariat Support
• Manage and maintain accurate, up-to-date calendars for senior leadership, including General Officers
• Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests
• Maintain daily schedules and ensure leadership priorities are executed smoothly
• Correspondence & Document Management
• Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings
• Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments
• Track and manage suspenses to ensure deadlines are met and leadership is kept informed
• Maintain official files and records in accordance with Air Force and organizational guidelines
• Task Management & Workflow Coordination
• Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure
• Monitor 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination
• Prepare weekly status reports, suspense updates, and briefing slides for staff meetings
• Check for new tasking daily and ensure timely assignment within 24 hours
• Meetings, Events & Travel Support
• Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials
• Distribute meeting documents, capture and post meeting minutes as required
• Aid with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities
• Personnel & Program Support
• Assist with tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs)
• Support preparation of military and civilian awards and decorations requiring senior leader signatures
• Aid with Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings
• Collaboration & Technology Support
• Video Teleconferences (VTCs)
• Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate
• Retrieve documents, conduct limited research, and support staff as needed
• Office Hours: 0800 to 1700 Monday through Friday
  Onsite at the Pentagon

Benefits

• Employer-provided paid Medical / Dental / Vision insurance
• Employer matching 401K plan
• Paid Time Off (PTO)
• 11 Federal Holidays
• Voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance