Executive Assistant US Space Force

About the role

U.S. Federal Solutions is looking for an experienced professional to provide senior-level secretariat and administrative support to the Headquarters Space Force Director of Staff (SF/DS) and Chief Human Capital Office (S1). This role supports senior leaders at the Pentagon and involves regular interaction with general officers, senior civilians, and industry executives. It calls for sound judgment, strong communication skills, and a solid understanding of how government processes work.

Responsibilities

• Manage and maintain accurate, up-to-date calendars for senior leadership, including General Officers.
• Serve as the front line for phone calls and visitors, routing inquiries appropriately and coordinating visits with distinguished guests.
• Maintain daily schedules and ensure leadership priorities are executed smoothly.
• Draft, edit, and prepare high-quality correspondence including memorandums, reports, presentations, RTS emails, and briefings.
• Review correspondence requiring senior leader signatures to ensure accuracy, compliance with regulations, proper formatting, and complete attachments.
• Track and manage suspenses to ensure deadlines are met and leadership is kept informed.
• Maintain official files and records in accordance with Air Force and organizational guidelines.
• Manage the Task Management Tool (TMT) and related workflow mailboxes, assigning tasks within required timelines and tracking them from receipt through closure.
• Monitor 2-letter tasking, distribute tasks to appropriate directorates, and ensure proper coordination.
• Prepare weekly status reports, suspense updates, and briefing slides for staff meetings.
• Check for new tasking daily and ensure timely assignment within 24 hours.
• Plan, coordinate, and organize on-site and off-site meetings and events, including securing facilities and coordinating materials.
• Distribute meeting documents, capture and post meeting minutes as required.
• Assist with Defense Travel System (DTS) actions, including travel authorizations and vouchers, in coordination with government approval authorities.
• Aid in tracking and staffing Officer and Enlisted evaluations (OPRs/EPRs) and Promotion Recommendation Forms (PRFs).
• Support preparation of military and civilian awards and decorations requiring senior leader signatures.
• Aid in Commanders and By-Law programs, preparing status slides for weekly or bi-weekly meetings.
• Support Video Teleconferences (VTCs).
• Maintain and update SharePoint and Air Force Portal pages, conducting quarterly reviews to ensure content remains current and accurate.
• Retrieve documents, conduct limited research, and support staff as needed.

Requirements

• Minimum of 4 years applicable experience supporting federal leaders.
• Active and adjudicated Secret Clearance.
• Bachelor's degree preferred.
• Extensive experience providing executive or secretariat support to senior government or military leadership.
• Familiarity with Air Force/Space Force customs, courtesies, and senior leader protocols.
• Strong written and verbal communication skills with a high standard for quality and professionalism.
• Experience managing tasking systems, suspenses, and executive correspondence.
• Comfort interacting with general officers, senior civilians, and industry executives.
• Exceptional attention to detail, discretion, and organizational skills.
• Ability to manage competing priorities in a deadline-driven environment.

Benefits

• Employer-provided paid Medical / Dental / Vision insurance.
• Employer matching 401K plan.
• PTO
• 11 Federal Holidays
• Voluntary benefits to include Short / Long Term Disability, Term Life, and AD&D Insurance.