Executive Assistant - US Sales

About the Role

The Executive Assistant provides high-level administrative support to three Vice Presidents across Field Sales and Key Account Planning for the SAC multi-brand portfolio. This role manages complex calendars, meeting coordination, travel arrangements, expense reporting, and administrative processes while supporting key initiatives, retail market meetings, market tours, and Sales Meeting execution. The Executive Assistant also assists with project coordination and cross-functional communication to ensure the Sales Leadership team operates efficiently and effectively.

Responsibilities

• Manage calendar prioritization and scheduling for three VP’s of US Field Sales and Key Account Planning.
• Coordinate department needs across all businesses, including creation of presentations, memos, market tour files, retailer meetings, and various communications on behalf of the Sales Leadership Team.
• Plan and arrange internal/external meetings, catering, and team building events; assist in venue selection and logistics for Regional Meetings.
• Arrange travel logistics, including air travel, hotels, and car service.
• Assist in the execution of the Transversal US Sales Meeting with planning and on-site support.
• Review contracts, provide feedback, and communicate concerns/callouts.
• Update and maintain Sales Field T&E records, prepare monthly reporting, summaries, projections, and identify potential risks.
• Organize and submit Expense Reports and maintain records.
• Attend Team Meetings, prepare and distribute minutes.
• Maintain sales organization’s email distribution lists and Master Retailer Market Meeting calendar.
• Maintain accurate Master Retailer Contact Lists.

Requirements

• 2+ years of prior experience supporting senior executives within a corporate environment preferred.
• Strong organizational skills with exceptional attention to detail and ability to manage multiple priorities simultaneously.
• Ability to thrive in a fast-paced, dynamic environment with a strong sense of business urgency.
• Resourceful, flexible, and intuitive, with the ability to anticipate needs, exercise sound judgment, and prioritize effectively.
• Strong problem-solving skills and ability to work collaboratively across departments and cross-functional teams.
• Excellent interpersonal and communication skills, both written and verbal.
• Proficiency in Microsoft Outlook, Excel, and PowerPoint.
• Professional, discreet, and adaptable, with flexibility to support changing business needs.
• Positive, proactive, can-do attitude with enthusiasm for supporting leaders and teams.
• Remote position; ability to remain highly connected, responsive, and effective while working remotely.
• College degree preferred.
• Prior experience supporting large-scale event and meeting planning preferred.

Benefits

• Medical, Dental, & Vision Insurance
• Life and Disability Insurance
• Paid Time Off
• Paid Volunteer Days
• Paid Company Holidays
• Paid Parental Leave
• 401K with 6% Company Match
• Talent Development & Learning Programs
• Internal & International Mobility
• Product Discounts & Annual Gratis
• Employee Led Affinity Groups
• Tuition Reimbursement

Pay

Salary: $81,120 - $111,540/year. The base pay for this position may vary based on geographic location. Actual base pay offered will be based on several factors including job-specific knowledge, education, skills, and depth of experience. In addition to base pay, we may offer additional forms of compensation as components of a total compensation package, including participation in our bonus program which features the ability to overachieve.

Shiseido is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender identity, religion, sex, age, national origin, disability, veteran status, sexual orientation, genetic information, or any other classification protected by Federal, State, or Local law.