Executive Assistant (US based)

We need to output HTML fragment with sections: About the role? Actually the posting includes "About Submer" (company description) then "What Impact You Will Have" (role description), "What You'll Do" (responsibilities), "What Success Looks Like" (maybe qualifications? but it's more about success metrics), "What You’ll Need" (requirements), "What We Offer" (benefits). Also location and type info: "Executive Assistant Location: Houston (Spring), TX Type: Full-Time, Onsite". Should we include that as a short paragraph? Probably include a

with location and type. We must not repeat job title as heading. Use

for section headings: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. But we should only include sections when posting has real specific content. We have content for About (company description) maybe "About Submer". Could map to "About the role"? The instruction says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we should use those exact headings? Probably yes: use those as headings if content matches. We have "About Submer" which is about company, not role. Could treat as "About the role"? Might be okay. We have responsibilities: "What You'll Do" includes Executive Support, Office Management, Administrative Operations. That's responsibilities. We have requirements: "What You’ll Need". That's qualifications/skills. We have benefits: "What We Offer". That's benefits. Pay: posting says "Attractive compensation package reflecting your expertise and experience." and later "The actual base pay is dependent on a number of factors..." Not specific numbers. Should we include Pay section? The instruction: never create Pay/Schedule/Benefits sections unless the posting actually states them. It does mention compensation package but not specific pay. It says "Attractive compensation package reflecting your expertise and experience." That's vague but still states compensation. However they said avoid filler like "commensurate with experience", "not specified", "N/A", "varies", "TBD". "Attractive compensation package reflecting your expertise and experience" is somewhat vague but not exactly those placeholders. Might be okay to include Pay section with that sentence. Schedule: they mention Type: Full-Time, Onsite. That's schedule info. So we can include Schedule section with that. We need to avoid boilerplate like EEO etc. Not present. We need to preserve all substantive information. So include company description, role impact, responsibilities, success metrics, requirements, benefits, pay, schedule. We must not repeat job title as heading. So no

Executive Assistant

. We need to output only HTML fragment, no /, no markdown. We'll structure:

Location: Houston (Spring), TX • Type: Full-Time, Onsite

Then sections:

About the role

Submer enables organizations scaling AI to overcome the limits of traditional datacenters across power, compute density and efficiency. We design and deliver scalable, high-density AI datacenter infrastructure built around industry-leading liquid cooling, supporting everything from early AI deployments to full-scale production environments. Acting as a full-stack delivery partner, Submer provides advisory, design, build and IT integration through a single point of accountability, working with a deep ecosystem of technology specialists. This end-to-end approach accelerates time-to-AI while reducing operational cost, complexity and environmental impact.

Maybe also include "What Impact You Will Have" as part of About the role? Could be separate section but we only have limited headings. Could incorporate into About the role paragraph. But we have "What Impact You Will Have" describing role. Could be part of About the role. Alternatively we could make a separate section "What Impact You Will Have" but not in allowed headings list. The instruction says use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but says use those for section headings. Likely they expect us to map content to those headings. So we can combine "What Impact You Will Have" into About the role. Responsibilities: from "What You'll Do". We'll make

Responsibilities

with

• items. We need to break down responsibilities into list items. Responsibilities list: - Provide dedicated support to two C-level executives. - Manage complex calendars, scheduling, and meeting coordination. - Coordinate domestic and international travel arrangements and expense reporting. - Prepare presentations, meeting materials, and correspondence. - Track action items and follow up to ensure timely completion. - Manage confidential and sensitive business information with discretion. - Serve as the primary point of contact for the Houston office. - Welcome and host visitors, customers, candidates, and partners. - Oversee front desk and reception activities. - Coordinate office supplies, vendors, facilities requests, and general office operations. - Plan and support team meetings, employee events, and office gatherings. - Ensure conference rooms, common areas, and office facilities are maintained and guest-ready. - Partner with HR on onboarding logistics, workspace preparation, and employee experience initiatives. - Support document management, filing, and recordkeeping. - Assist with invoice processing, purchase requests, and administrative reporting. - Coordinate logistics for leadership meetings and company events. - Improve administrative processes and implement organizational best practices. That's a lot; we can keep as list. Success metrics: "What Success Looks Like" could be maybe Qualifications? But it's more about success metrics. Could be placed under "Qualifications" or "Skills"? Might be better to include as a separate section "Qualifications"? But we have "What You’ll Need" for requirements. Success metrics could be considered as "Qualifications"? Not exactly. Perhaps we can include them under "Qualifications" as they describe what success looks like, but it's not a requirement. However we could add a section "Qualifications" with that content. The instruction says prefer a few substantive sections over many thin ones. We could combine Success Looks Like into Requirements or Qualifications. But we already have Requirements (What You’ll Need). Success Looks Like is different; maybe we can treat it as "Qualifications". But we have both Requirements and Qualifications as possible headings. We could put requirements under Requirements, and success metrics under Qualifications. That seems reasonable. Thus:

  Requirements

  5+ years of experience as an Executive Assistant, Office Manager, Executive Administrator, or similar role. Experience supporting C-level or senior executive leadership. Strong organizational and multitasking skills. Excellent verbal and written communication skills. Professional presence with exceptional customer service skills. Experience managing office operations and visitor engagement. Proficiency with Microsoft Office, Outlook, Teams, and common business applications. Ability to handle confidential information with discretion. Highly self-motivated and capable of working independently.

  We could also make list but it's okay as

  with line breaks? Better to use

  • . Use
    for any list of duties/requirements/benefits. So we should convert requirements to list. Similarly Qualifications (Success Looks Like) list: - Ensure executive schedules run smoothly and efficiently. - Create a seamless experience for visitors, employees, and business partners. - Maintain a highly organized and professional office environment. - Anticipate business needs and proactively solve problems. - Improve operational efficiency through process improvements and strong administrative execution. - Become a trusted partner to leadership and a go-to resource for the broader team. Benefits: from "What We Offer": Attractive compensation package reflecting your expertise and experience. A great work environment characterized by friendliness, international diversity, flexibility, and a hybrid-friendly approach. You´ll be part of a fast-growing scale-up with a mission to make a positive impact, offering an exciting career evolution. Our job titles may span more than one job level. The actual base pay is dependent on a number of factors, such as transferable skills, work experience, business needs and market demands. We need to separate Pay and Benefits sections. Pay: we have "Attractive compensation package reflecting your expertise and experience." and later about base pay dependent on factors. That's pay info. Benefits: great work environment, fast-growing scale-up, mission, career evolution, job titles may span more than one job level. Thus:

    Pay

    Attractive compensation package reflecting your expertise and experience. The actual base pay is dependent on a number of factors, such as transferable skills, work experience, business needs and market demands.

    Benefits

    • A great work environment characterized by friendliness, international diversity, flexibility, and a hybrid‑friendly approach.
    • You’ll be part of a fast‑growing scale‑up with a mission to make a positive impact, offering an exciting career evolution.
    • Our job titles may span more than one job level.
    Schedule: from location line: Full-Time, Onsite. So:

    Schedule

    Full‑Time, Onsite

    We also need to include location maybe in schedule or separate paragraph. Could include location in schedule paragraph: "Houston (Spring), TX • Full‑Time, Onsite". But schedule section should be about schedule only. Could put location in a separate

    before sections. We must not repeat job title as heading. Good. Now ensure we don't include any boilerplate. No EEO etc. Now produce HTML fragment. Let's craft:

    Location: Houston (Spring), TX • Type: Full‑Time, Onsite

    About the role

    Submer enables organizations scaling AI to overcome the limits of traditional datacenters across power, compute density and efficiency. We design and deliver scalable, high‑density AI datacenter infrastructure built around industry‑leading liquid cooling, supporting everything from early AI deployments to full‑scale production environments. Acting as a full‑stack delivery partner, Submer provides advisory, design, build and IT integration through a single point of accountability, working with a deep ecosystem of technology specialists. This end‑to‑end approach accelerates time‑to‑AI while reducing operational cost, complexity and environmental impact.

    Responsibilities

    • Provide dedicated support to two C‑level executives.
    • Manage complex calendars, scheduling, and meeting coordination.
    • Coordinate domestic and international travel arrangements and expense reporting.
    • Prepare presentations, meeting materials, and correspondence.
    • Track action items and follow up to ensure timely completion.
    • Manage confidential and sensitive business information with discretion.
    • Serve as the primary point of contact for the Houston office.
    • Welcome and host visitors, customers, candidates, and partners.
    • Oversee front desk and reception activities.
    • Coordinate office supplies, vendors, facilities requests, and general office operations.
    • Plan and support team meetings, employee events, and office gatherings.
    • Ensure conference rooms, common areas, and office facilities are maintained and guest‑ready.
    • Partner with HR on onboarding logistics, workspace preparation, and employee experience initiatives.
    • Support document management, filing, and recordkeeping.
    • Assist with invoice processing, purchase requests, and administrative reporting.
    • Coordinate logistics for leadership meetings and company events.
    • Improve administrative processes and implement organizational best practices.

    Requirements

    • 5+ years of experience as an Executive Assistant, Office Manager, Executive Administrator, or similar role.
    • Experience supporting C‑level or senior executive leadership.
    • Strong organizational and multitasking skills.
    • Excellent verbal and written communication skills.
    • Professional presence with exceptional customer service skills.