Executive Assistant to Vice President

About the role

Northrop Grumman Mission Systems (NGMS) is seeking an Executive Assistant to Vice President to support the Airborne Multifunction Sensors (AMS) Vice President of Manufacturing and Vice President of Business Management in Baltimore, MD. The Executive Assistant to the Vice President of AMS Manufacturing is at the center of day-to-day operations, handling details of a highly confidential and critical nature, collecting and preparing information and presentations for internal and external executives, planning and supporting meetings, and managing the Vice Presidents’ calendars and travel. The role also provides administrative support to other members of the leadership team.

Responsibilities

• Serves as a focal point for the Vice Presidents’ office and communicates with internal and external customers and executives, professionally representing the corporation.
• Performs office functions such as arranging meetings/conferences, preparing material and setting up for meetings; answering phone calls and making proper referrals; receiving, referring, or answering correspondence; maintaining office supplies and office equipment.
• Assists in maintaining collaboration electronic sites, department and programmatic folders.
• Follows up on open actions to ensure deadlines are met, and gathers, compiles, and reports on information relevant to supervisor’s assignments.
• Makes domestic travel arrangements and prepares expense reports.
• Assists in event and meeting planning as well as activities associated with major organization initiatives and reviews and customer visits.
• Operates independently to meet requirements of leadership team and offers expertise to assist others.
• Provides operational support for special projects; researches and obtains information, helps plan and ensure follow-through of assigned tasks.
• Collaborates with administrative professionals in related organizations as required.
• Additional duties as assigned.

Requirements

• High School Diploma/GED with eight or more years of relevant administrative experience.
• Experience organizing/maintaining/deconflicting schedules, meetings, and travel arrangements for senior executives in large organizations.
• Experience with Microsoft Office applications (MS Word, Excel, Access, PowerPoint, Teams, OneDrive) and related software programs.
• Experience with travel and expense reporting systems as well as other enterprise systems (such as Concur, ITRIP, I-Buy, SAP).
• Experience participating in and hosting in-person and remote teleconference meetings (using Zoom, MS Teams).
• Project management experience.
• Experience managing complex and overlapping priorities effectively.

Qualifications

• Demonstrated business acumen and analytical skills.
• High level of integrity and interpersonal skills to handle sensitive and confidential situations.
• Ability to interact successfully with individuals at all levels of the organization.
• Continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
• Ability to work collaboratively across functional boundaries, ensuring deadlines are met.

Preferred Qualifications

• Associate’s or Bachelor’s degree and/or professional certification related to an administrative discipline, business administration.
• Experience using, editing and maintaining file storage sites and collaborative webpages such as SharePoint.

Skills

• Proven ability to handle contacts of a sensitive nature inside and outside the company.
• Experience supporting senior level executives, as well as experience with customers, vendors and visitors.
• Team-oriented with the ability to work collaboratively with other professionals.
• Agility and the desire to adapt to constantly changing demands.
• Capability to take on new and unfamiliar tasks/technologies.
• Strong project management and multi-tasking skills.
• Emotional intelligence, integrity, and the ability to handle sensitive information with tact, diplomacy, discretion, and sound judgment.
• Proficiency in Microsoft Office Suite and other software productivity tools.
• Ability to work with minimal supervision while exercising good judgment, demonstrating flexibility and agility, prioritizing multiple tasks with competing deadlines, managing schedule conflicts and providing excellent follow-through.

Benefits

• Health Plan
• Savings Plan
• Paid Time Off
• Education Assistance
• Training and Development
• 9/80 Work Schedule (where available)

Pay

Primary Level Salary Range: $75,500.00 – $125,900.00. Northrop Grumman considers a number of factors when determining base salary offers such as the scope and responsibilities of the position and the candidate's experience, education, skills and current market conditions. Depending on the position, employees may be eligible for overtime, shift differential, and a discretionary bonus in addition to base pay. Annual bonuses are designed to reward individual contributions as well as allow employees to share in company results. Employees in Vice President or Director positions may be eligible for Long Term Incentives.

Schedule

The position is located on-site in Baltimore, MD and is eligible for a 9/80 work schedule. The position may also require occasional nonstandard work hours.