Executive Assistant to Vice President

About the role

We are beginning the search for our next Executive Assistant to support the Vice President for Information Technology. This is a critical role that serves as the primary point of coordination for the VP's office, providing executive-level administrative support, managing complex schedules and communications, and helping ensure the smooth operation of the division.

Responsibilities

• Perform executive office coordination duties for the Vice President's Office in Information Technology;
• Provide high-level administrative, scheduling, communications, travel, and operational support to the Vice President, Associate Vice Presidents, and Executive Directors;
• Afford administrative oversight of Information Technology Services, Unified Technology Support, Information Security, Digital Corps, and University Media Services;
• Handle sensitive, confidential, and time-critical information with discretion, professionalism, and sound independent judgment.

Requirements

• Associate’s degree or equivalent.
• Three through five years of office management experience, including experience managing calendars, communications, and administrative processes for a department, executive office, or similarly complex organization.

Qualifications

• Bachelor’s degree.
• Over five years of executive office management experience;
• Experience supporting a senior executive or cabinet-level leader;
• Experience managing complex calendars, executive travel, confidential communications, and high-volume stakeholder interactions;
• Experience working in higher education, information technology, public-sector, or similarly complex organizations.

Skills

Familiarity with IT projects, technology terminology, organizational initiatives, and institutional priorities is highly desirable.

Benefits

At Ball State University, we offer:

• Paid 10 to 24 vacation days, 12 sick days, and 10 holidays a year;
• Affordable health and dental insurance;
• Robust long-term disability and life insurance plans;
• A range of retirement benefits.

Pay

$22.00 - 24.20 per hour

Schedule

Full-time, Monday through Friday, 8:00 AM to 5:00 PM