Executive Assistant for Senior Vice President

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal. Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Role

We're seeking a seasoned Executive Assistant to serve as a trusted partner to our Senior Vice President and Industrial Market Leader. This is a high-impact role that goes beyond traditional administrative support — you'll operate as an extension of senior leadership, anticipating needs, managing competing priorities, and ensuring the SVP's time and attention are focused where they matter most. The ideal candidate brings executive presence, sound judgment, and a proactive mindset. This is an on-site position, with the flexibility to work remotely 1–2 days per week after completing training.

What you will accomplish

• Serve as a strategic partner to the SVP, managing a complex and dynamic calendar with a high degree of discretion and foresight.
• Act as the primary point of contact between the SVP and internal leaders, clients, and external stakeholders - representing leadership with professionalism at all times.
• Anticipate needs and remove obstacles before they reach the SVP's desk.
• Manage all executive communications, including drafting, filtering, and prioritizing correspondence on behalf of the SVP.
• Cook up sophisticated domestic and international travel logistics, including detailed itineraries and contingency planning.
• Lead meeting preparation and follow-through - briefing materials, agendas, action item tracking, and post-meeting summaries.
• Manage monthly expense reporting and budget reconciliation in Concur.
• Oversee visitor and guest logistics, ensuring a seamless executive-level experience.

Qualifications

• 5+ years of experience supporting C-suite or senior executive leaders in a fast-paced environment.
• Demonstrated ability to exercise independent judgment and operate with minimal direction.
• Expert-level proficiency in Microsoft Office Suite and expense management platforms, including Concur.
• Exceptional written and verbal communication skills, with the ability to draft executive-level correspondence.
• Strong emotional intelligence and the ability to build trusted relationships across all levels of the organization.
• Highly organized with the ability to manage multiple high-priority initiatives simultaneously without losing attention to detail.
• Willingness to serve as a resource and mentor to broader administrative staff.
• Experience in the construction, engineering, or professional services industry is a plus, but not required.

Values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well-rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

• Employee Stock Ownership Plan
• Discretionary annual bonus
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Team-building activities, including volunteer opportunities