Executive Assistant to the VPIT (Confidential Administrative Support II) REPOSTED

Job/Department Summary

The incumbent serves as the Executive Assistant and advisor to the VP/CIO, handling issues of complex, confidential, and sensitive nature. They provide executive administrative support, logistics support, operational support, and communications support to the Office of the VP/CIO. Additionally, they coordinate scheduling, communications, and logistics involving campus IT leadership, CSU systemwide CIO council groups, and external partners supporting projects and events connected to the Office of the CIO.

About the Role

The position requires interpretation and application of complex operating policies and procedures, preparation of executive materials and reports, and immediate problem solving in support of Information Technology leadership and institutional priorities.

Responsibilities

• Handle issues of complex, confidential, and sensitive nature
• Provide executive administrative support, logistics support, operational support, and communications support to the Office of the VP/CIO
• Coordinate scheduling, communications, and logistics involving campus IT leadership, CSU systemwide CIO council groups, and external partners supporting projects and events connected to the Office of the CIO
• Serve as a primary point of contact for the VP/CIO with internal and external stakeholders
• Exercises independent judgment in resolving scheduling conflicts, coordinating complex activities, prioritizing competing demands, and ensuring executive readiness for meetings, briefings, and systemwide engagements
• Interpret and apply complex operating policies and procedures
• Prepare executive materials and reports
• Immediate problem solving in support of Information Technology leadership and institutional priorities

Requirements

• Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position
• Requires the equivalent to a bachelor's degree or professional training program
• Three (3) years recent related experience in an office environment
• Possession of a Bachelor’s Degree is preferred
• Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university
• Experience in a technology service organization
• Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude
• Experience in coordinating events/conferences and written communications
• Experience in supervisory practices and techniques, employee-employer relationships

Qualifications

• Must possess the experience to be fully proficient in performing most or all of the work assignments defined in this position
• Requires the equivalent to a bachelor's degree or professional training program
• Three (3) years recent related experience in an office environment
• Possession of a Bachelor’s Degree is preferred
• Thorough knowledge of the university administration and a more comprehensive understanding of the various divisions within a university
• Experience in a technology service organization
• Experience in an institutional/educational environment utilizing a customer-oriented and service-centered attitude
• Experience in coordinating events/conferences and written communications
• Experience in supervisory practices and techniques, employee-employer relationships

Skills

• Excellent organizational and time management skills
• Ability to handle confidential and sensitive information
• Strong communication and interpersonal skills
• Proficiency in Microsoft Office Suite
• Ability to prioritize and manage multiple tasks simultaneously
• Knowledge of university administration and operations
• Experience with event coordination and management
• Experience with technology service organizations
• Experience in an educational institution

Benefits

• Tuition fee waiver (if eligible)
• Health insurance