Executive Assistant to VP

About the role

Perform a broad range of administrative duties for Vice President. Work within general established guidelines, using judgment and discretion to handle advanced, diversified, and confidential secretarial and administrative tasks.

Responsibilities

• Prepares correspondence, memoranda, reports, and other documents.
• Initiates routine and some non-routine correspondence and memoranda.
• Screens telephone calls and visitors; resolves routine and some complex inquiries.
• Schedules appointments, meetings, and travel itineraries; coordinates related arrangements.
• May prepare and distribute minutes of meetings.
• Utilizes the assistance of one or more lower-level secretaries on a reporting or project basis.
• May facilitate corporate programs within assigned departments.
• Other duties may be assigned.

Requirements

• High School Graduate or GED equivalent required.
• Three (3) years of secretarial or related experience required.
• Typing speed of 45 w.p.m. required.
• Proficient in the use of PC applications, including Excel and Word.
• Excellent organizational skills and strong verbal and written communication skills.
• Proficiency in business English.
• Must pass secretarial testing process.
• Other related skills and/or abilities may be required.