Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II)
California State University, Fullerton · Fullerton, CA · 1 mo ago
Administrative$5k–$11k/moFull-time
We need to output HTML fragment with sections: headings for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Do not include Job ID etc. Remove boilerplate. Preserve all substantive info.
We need to parse the posting.
Job Title: Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (but we don't output heading for title).
Classification Confidential Administrative Support II (maybe metadata). Auto Req. ID 562257 (drop). Salary Range Classification Range $4,687 - $11,223 per month (Hiring range (Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month). Work Schedule Monday - Friday, 8:00 AM - 5:00 PM.
Why CSUF ... (About the role? Actually "Why CSUF" is description of university; we can put under About the role or maybe a section "About the role". The instruction: use
for sections like About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. We must not repeat job title as heading. Do not include Job ID etc. Remove boilerplate. Preserve all substantive info.
We need to parse the posting.
Job Title: Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (but we don't output heading for title).
Classification Confidential Administrative Support II (maybe metadata). Auto Req. ID 562257 (drop). Salary Range Classification Range $4,687 - $11,223 per month (Hiring range (Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month). Work Schedule Monday - Friday, 8:00 AM - 5:00 PM.
Why CSUF ... (About the role? Actually "Why CSUF" is description of university; we can put under About the role or maybe a section "About the role". The instruction: use for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can have sections: About the role (university description and department), Responsibilities (Duties and Responsibilities), Requirements (Essential Qualifications maybe), Qualifications (Preferred Qualifications), Skills (maybe combine?), Benefits (Benefits at a Glance), Pay (Salary Range), Schedule (Work Schedule). Also maybe License/Certifications (maybe under Requirements or Qualifications). Special Working Conditions maybe not needed.
We must not create sections with filler like "commensurate with experience". We have actual content for Pay, Schedule, Benefits.
We need to ensure we don't repeat content unnecessarily.
Let's extract substantive content:
About the role / Why CSUF: "Why CSUF California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility."
Also Department description: "The Division of Human Resources and Inclusive Excellence is committed to the mission of meeting the needs of a multi-cultural campus community. Our highly qualified team of professionals is focused on providing human resource services and supports the University's goal to recruit and retain a high-quality faculty and staff. We seek an exceptional individual to join our team as the Executive Assistant to the Vice President for Human Resources and Inclusive Excellence (Confidential Administrative Support II). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness."
We can combine these into About the role.
Responsibilities: The long Duties and Responsibilities paragraph. We need to break into bullet list (- ) for any list of duties/requirements/benefits. The duties are a paragraph with many sentences; we could split into bullet points each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the duties into list items. Let's extract each duty sentence:
- Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.
- Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines.
- Assists with managing the Office of the Vice President and leads of other administrative support staff and student employees.
- Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals.
- Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.
- The position routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations.
- The Executive Assistant represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality.
- Other duties as assigned.
Also earlier sentences: "The Executive Assistant to the Vice President of Human Resources and Inclusive Excellence (HRIE) provides high-level, confidential, and trusted executive support. The position serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters. The position exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral."
We could include those as duties as well. Let's break them:
- Provides high-level, confidential, and trusted executive support to the Vice President.
- Serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring comprehensive understanding of the Vice President's priorities, division's operations, university policies, and sensitive nature of human resources and labor relations matters.
- Exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral.
We'll include these as list items.
Requirements: Essential Qualifications bullet list.
Essential Qualifications:
- Bachelor’s degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to perform the essential functions of the position.
- Strong analytical, interpersonal, conflict resolution and written/verbal skills.
- Ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to create, compose and edit written materials.
- Investigate and analyze information, reason logically and draw conclusions.
- Gather and organize documents.
- Manage multiple projects and deadlines in a timely manner.
- Interpret, communicate, and apply policies and procedures.
- Detail oriented and self-directed.
- Ability to maintain strict confidentiality.
- A background check (including a criminal records check) must be completed satisfactorily and is required for employment. (plus note about conditional offer etc. That's more about process; maybe we keep as part of requirements.)
We could also include License/Certifications: A valid California driver’s license.
Preferred Qualifications: list.
Preferred Qualifications:
- Ability to exercise a high degree of independence and discretion in carrying out responsibilities.
- Ability to distinguish routine matters from those requiring executive attention; assess the appropriate level of response; protect confidential information; identify when consultation with legal, labor, compliance, or other subject matter experts is necessary; and ensure that matters are appropriately resolved or elevated.
- Success in this position requires exceptional organizational skills, emotional intelligence, professional judgment, discretion, diplomacy, responsiveness, and the ability to operate effectively in a highly dynamic executive environment.
- Maintain a broad understanding of the University's and Division's priorities and serve as a trusted and dependable extension of the Vice President and the Office of the Vice President.
Skills: maybe we can extract from essential qualifications: strong analytical, interpersonal, conflict resolution, written/verbal skills; ability to create/compose/edit; investigate/analyze; reason logically; gather/organize; manage projects; interpret/communicate/apply policies; detail oriented; self-directed; confidentiality. Could be a separate Skills section but we might combine with Requirements. However instruction says we can have Skills section if we have content. We could create a Skills section summarizing skillsets.
But we must avoid thin sections. Perhaps we can combine Skills into Requirements or Qualifications. However we have both Essential Qualifications and Preferred Qualifications; we could treat Essential as Requirements, Preferred as Qualifications. Skills maybe not needed.
But we have to follow instruction: Use headings for sections e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to omit some if no content. We have content for About the role, Responsibilities, Requirements (Essential Qualifications), Qualifications (Preferred Qualifications), Benefits, Pay, Schedule. Skills maybe we can omit or combine into Requirements. Let's omit Skills to avoid thin.
Now Benefits: "Benefits at a Glance An array of health plans that include prescription drug coverage Dental and Vision coverage Income protection benefits including life insurance and disability Retirement plan through CalPERS Tuition waiver for employees and dependents if eligible FlexCash (in lieu of health and dental) Employee Assistance Programs 15 paid holidays See Our CSUF Benefits Website For Additional Information."
We need to make bullet list.
Pay: Salary Range Classification Range $4,687 - $11,223 per month (Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month). We'll put that as a paragraph.
Schedule: Work Schedule Monday - Friday, 8:00 AM - 5:00 PM.
Now we need to output only HTML fragment, no /, no markdown fences.
We'll produce:
About the role
... combined paragraphs ...
Responsibilities
- ...
...
Requirements
- ...
...
Qualifications
- ...
...
Benefits
- ...
...
Pay
...
Schedule
...
Make sure to preserve all substantive info. Let's craft the About the role paragraph(s). Could be two paragraphs: one about university, one about department and ideal candidate.
We'll combine.
Now Responsibilities list: need to include all duties we extracted.
Let's list them:
1. Provides high-level, confidential, and trusted executive support to the Vice President.
2. Serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters.
3. Exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral.
4. Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.
5. Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines.
6. Assists with managing the Office of the Vice President and leads other administrative support staff and student employees.
7. Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals.
8. Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.
9. Routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations.
10. Represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality.
11.
- ) for any list of duties/requirements/benefits. The duties are a paragraph with many sentences; we could split into bullet points each duty. The instruction: Use
- for any list of duties/requirements/benefits. So we should convert the duties into list items. Let's extract each duty sentence:
- Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.
- Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines.
- Assists with managing the Office of the Vice President and leads of other administrative support staff and student employees.
- Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals.
- Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.
- The position routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations.
- The Executive Assistant represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality.
- Other duties as assigned.
Also earlier sentences: "The Executive Assistant to the Vice President of Human Resources and Inclusive Excellence (HRIE) provides high-level, confidential, and trusted executive support. The position serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters. The position exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral."
We could include those as duties as well. Let's break them:
- Provides high-level, confidential, and trusted executive support to the Vice President.
- Serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring comprehensive understanding of the Vice President's priorities, division's operations, university policies, and sensitive nature of human resources and labor relations matters.
- Exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral.
We'll include these as list items.
Requirements: Essential Qualifications bullet list.
Essential Qualifications:
- Bachelor’s degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to perform the essential functions of the position.
- Strong analytical, interpersonal, conflict resolution and written/verbal skills.
- Ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to create, compose and edit written materials.
- Investigate and analyze information, reason logically and draw conclusions.
- Gather and organize documents.
- Manage multiple projects and deadlines in a timely manner.
- Interpret, communicate, and apply policies and procedures.
- Detail oriented and self-directed.
- Ability to maintain strict confidentiality.
- A background check (including a criminal records check) must be completed satisfactorily and is required for employment. (plus note about conditional offer etc. That's more about process; maybe we keep as part of requirements.)
We could also include License/Certifications: A valid California driver’s license.
Preferred Qualifications: list.
Preferred Qualifications:
- Ability to exercise a high degree of independence and discretion in carrying out responsibilities.
- Ability to distinguish routine matters from those requiring executive attention; assess the appropriate level of response; protect confidential information; identify when consultation with legal, labor, compliance, or other subject matter experts is necessary; and ensure that matters are appropriately resolved or elevated.
- Success in this position requires exceptional organizational skills, emotional intelligence, professional judgment, discretion, diplomacy, responsiveness, and the ability to operate effectively in a highly dynamic executive environment.
- Maintain a broad understanding of the University's and Division's priorities and serve as a trusted and dependable extension of the Vice President and the Office of the Vice President.
Skills: maybe we can extract from essential qualifications: strong analytical, interpersonal, conflict resolution, written/verbal skills; ability to create/compose/edit; investigate/analyze; reason logically; gather/organize; manage projects; interpret/communicate/apply policies; detail oriented; self-directed; confidentiality. Could be a separate Skills section but we might combine with Requirements. However instruction says we can have Skills section if we have content. We could create a Skills section summarizing skillsets.
But we must avoid thin sections. Perhaps we can combine Skills into Requirements or Qualifications. However we have both Essential Qualifications and Preferred Qualifications; we could treat Essential as Requirements, Preferred as Qualifications. Skills maybe not needed.
But we have to follow instruction: Use headings for sections e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to omit some if no content. We have content for About the role, Responsibilities, Requirements (Essential Qualifications), Qualifications (Preferred Qualifications), Benefits, Pay, Schedule. Skills maybe we can omit or combine into Requirements. Let's omit Skills to avoid thin.
Now Benefits: "Benefits at a Glance An array of health plans that include prescription drug coverage Dental and Vision coverage Income protection benefits including life insurance and disability Retirement plan through CalPERS Tuition waiver for employees and dependents if eligible FlexCash (in lieu of health and dental) Employee Assistance Programs 15 paid holidays See Our CSUF Benefits Website For Additional Information."
We need to make bullet list.
Pay: Salary Range Classification Range $4,687 - $11,223 per month (Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month). We'll put that as a paragraph.
Schedule: Work Schedule Monday - Friday, 8:00 AM - 5:00 PM.
Now we need to output only HTML fragment, no /, no markdown fences.
We'll produce:
About the role
... combined paragraphs ...
Responsibilities
- ... ...
Requirements
- ... ...
Qualifications
- ... ...
Benefits
- ... ...
Pay
...
Schedule
...
Make sure to preserve all substantive info. Let's craft the About the role paragraph(s). Could be two paragraphs: one about university, one about department and ideal candidate. We'll combine. Now Responsibilities list: need to include all duties we extracted. Let's list them: 1. Provides high-level, confidential, and trusted executive support to the Vice President. 2. Serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters. 3. Exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral. 4. Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters. 5. Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines. 6. Assists with managing the Office of the Vice President and leads other administrative support staff and student employees. 7. Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals. 8. Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed. 9. Routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations. 10. Represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality. 11.
- for any list of duties/requirements/benefits. So we should convert the duties into list items. Let's extract each duty sentence:
- Provides high-level support to the Vice President on sensitive and complex human resources, employee relations, labor relations, compliance, and organizational matters.
- Assists the Vice President and Chief of Operations in carrying out all programs and activities of the division and is required to simultaneously carry out a wide range of activities requiring extensive coordination to meet frequent deadlines.
- Assists with managing the Office of the Vice President and leads of other administrative support staff and student employees.
- Independently performs varied and specialized administrative and coordination responsibilities to support the Vice President in meeting programmatic and administrative goals.
- Serves as an extension of the Vice President's office and is expected to anticipate needs, identify emerging issues, facilitate resolution, and ensure that commitments and priorities are appropriately addressed.
- The position routinely interacts with the President, Cabinet members, vice presidents, senior administrators, faculty, staff, students, Chancellor's Office representatives, General Counsel, campus partners, union representatives, community members, and external organizations.
- The Executive Assistant represents the Office of the Vice President with professionalism, discretion, sound judgment, and a high degree of confidentiality.
- Other duties as assigned.
Also earlier sentences: "The Executive Assistant to the Vice President of Human Resources and Inclusive Excellence (HRIE) provides high-level, confidential, and trusted executive support. The position serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring a comprehensive understanding of the Vice President's priorities, the division's operations, university policies, and the sensitive nature of human resources and labor relations matters. The position exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral."
We could include those as duties as well. Let's break them:
- Provides high-level, confidential, and trusted executive support to the Vice President.
- Serves as a key advisor, strategic administrative partner, and primary point of contact within the Office of the Vice President, requiring comprehensive understanding of the Vice President's priorities, division's operations, university policies, and sensitive nature of human resources and labor relations matters.
- Exercises substantial independent judgment and discretion in managing confidential information, assessing and prioritizing matters requiring the Vice President's attention, coordinating executive-level communications, and determining appropriate follow-up and referral.
We'll include these as list items.
Requirements: Essential Qualifications bullet list.
Essential Qualifications:
- Bachelor’s degree from an accredited college or university; completion of a professional training program specific to the position and directly related work experience; or a combination of education and experience that demonstrates the ability to perform the essential functions of the position.
- Strong analytical, interpersonal, conflict resolution and written/verbal skills.
- Ability to work effectively with a wide range of constituencies in a diverse community.
- Ability to create, compose and edit written materials.
- Investigate and analyze information, reason logically and draw conclusions.
- Gather and organize documents.
- Manage multiple projects and deadlines in a timely manner.
- Interpret, communicate, and apply policies and procedures.
- Detail oriented and self-directed.
- Ability to maintain strict confidentiality.
- A background check (including a criminal records check) must be completed satisfactorily and is required for employment. (plus note about conditional offer etc. That's more about process; maybe we keep as part of requirements.)
We could also include License/Certifications: A valid California driver’s license.
Preferred Qualifications: list.
Preferred Qualifications:
- Ability to exercise a high degree of independence and discretion in carrying out responsibilities.
- Ability to distinguish routine matters from those requiring executive attention; assess the appropriate level of response; protect confidential information; identify when consultation with legal, labor, compliance, or other subject matter experts is necessary; and ensure that matters are appropriately resolved or elevated.
- Success in this position requires exceptional organizational skills, emotional intelligence, professional judgment, discretion, diplomacy, responsiveness, and the ability to operate effectively in a highly dynamic executive environment.
- Maintain a broad understanding of the University's and Division's priorities and serve as a trusted and dependable extension of the Vice President and the Office of the Vice President.
Skills: maybe we can extract from essential qualifications: strong analytical, interpersonal, conflict resolution, written/verbal skills; ability to create/compose/edit; investigate/analyze; reason logically; gather/organize; manage projects; interpret/communicate/apply policies; detail oriented; self-directed; confidentiality. Could be a separate Skills section but we might combine with Requirements. However instruction says we can have Skills section if we have content. We could create a Skills section summarizing skillsets.
But we must avoid thin sections. Perhaps we can combine Skills into Requirements or Qualifications. However we have both Essential Qualifications and Preferred Qualifications; we could treat Essential as Requirements, Preferred as Qualifications. Skills maybe not needed.
But we have to follow instruction: Use headings for sections e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. It's okay to omit some if no content. We have content for About the role, Responsibilities, Requirements (Essential Qualifications), Qualifications (Preferred Qualifications), Benefits, Pay, Schedule. Skills maybe we can omit or combine into Requirements. Let's omit Skills to avoid thin.
Now Benefits: "Benefits at a Glance An array of health plans that include prescription drug coverage Dental and Vision coverage Income protection benefits including life insurance and disability Retirement plan through CalPERS Tuition waiver for employees and dependents if eligible FlexCash (in lieu of health and dental) Employee Assistance Programs 15 paid holidays See Our CSUF Benefits Website For Additional Information."
We need to make bullet list.
Pay: Salary Range Classification Range $4,687 - $11,223 per month (Hiring range depending on qualifications, not anticipated to exceed $4,687 - $7,300 per month). We'll put that as a paragraph.
Schedule: Work Schedule Monday - Friday, 8:00 AM - 5:00 PM.
Now we need to output only HTML fragment, no /, no markdown fences.
We'll produce: