Executive Assistant to the VP of Global Ministries - PT

Job purpose

In furtherance of Westminster Theological Seminary’s mission to train specialists in the Bible for service to Christ and his global church, we are looking for a qualified candidate to facilitate ministry both on campus and globally as the Executive Assistant to the Vice President of Global Ministries (EA to the Global VP).

Duties and responsibilities

• Administrative Responsibilities

• Provide calendar, email, and logistical support
• Prepare meeting agendas, record meeting notes, and organize action items for implementation
• Prepare and submit expense reports
• Cook up with President’s Office on various Westminster initiatives
• Cook up with hospitality for Seminary guests
• Other administrative tasks as requested

• Global Ministries Responsibilities

• Cook up travel arrangements for Global VP
• Support communication within the department and with our global constituents
• Aid in the planning and execution of department events and projects
• Collect prayer requests from Global’s language initiatives for monthly prayer meeting

• Stewardship Responsibilities

• Record correspondence with partners and potential partners
• Communicate with and schedule meetings with external constituents
• Prepare materials for donor presentations

Skills

• Excellent communication skills (written and oral) and cross-cultural sensitivity
• Strong orientation to detail and an ability to manage multiple tasks simultaneously
• Ability to creatively problem solve and pivot in response to changing circumstances
• Proficiency in Microsoft Office, Google Workspace and general technological aptitude
• Wisdom, confidence, discernment, and discretion in confidential and relational matters

Qualifications

• Bachelor’s degree or higher
• 1+ year of transferable experience
• Some proficiency in another language preferred (especially Korean)
• Some overseas experience preferred
• Knowledge of Westminster’s distinctives and history

Working conditions

• This position operates in a professional office environment, with an expectation of working on or near campus.
• This is a part-time, non-exempt position requiring approximately 20 hours per week, with the potential to develop into a full-time, non-exempt position based on ministry needs.
• While performing the duties of this job, the employee may be required to sit, stand, walk, and reach.