Executive Assistant to the Executive Pastor

Responsibilities

• Provide administrative support to the Executive Pastor including, but not limited to, scheduling meetings and appointments, creating and maintaining agendas, maintaining calendars, and other items as needed/requested.
• Coordinate conferences attended by leadership teams by booking travel and lodging, researching conference packages, and developing itineraries.
• Prepare All-Staff Meetings through retrieving information, creating presentation materials, coordinating participants, and communicating with staff through reminders and follow-up.
• Attend designated meetings (such as HR Advisory Team and Culture Team) and record minutes.
• Assist Executive Pastor in executing Annual Staff Christmas Party as well as other events included within overall staff development plan (such as Wacky Work Days and staff outings).
• Aid HR Manager in employee processes such as hiring, on-boarding and off-boarding.
• Aid HR Manager in maintaining correct employee files and information in BambooHR.
• Aid HR Manager with employee benefits and other HR-related tasks.
• Complete compensation surveys as needed.
• Assist with organizational project teams that the Executive Pastor leads including studying, planning and coordinating their efforts.
• Proactively look ahead at all times for Executive Pastor’s schedule, team schedules and overall church calendar.
• Keep organizational charts updated.
• Run point on BASE metrics, regular weekly metrics and quarterly executive metrics.
• Serve as occasional back-up to RHCC Office Manager by answering phone and front door.
• Other duties as assigned.

Qualifications

• Preferred: Minimum of five years in church-related ministry or the equivalent business experience
• Required: College level undergraduate degree
• High level of computer literacy