Executive Assistant to the Principal

Full-time, non-exempt position reporting to the Principal.

About the role

Provides clerical services to the Principal.

Responsibilities

• Greets and directs vendors, employees, students, parents, community members, etc.
• Answers communications from staff, applicants, and parents (e-mails, phone calls, letters).
• Coordinates food preparation and delivery or pickup for Principal and school meetings.
• Prepares and follows up on workshop/conference requests and vendor contracts.
• Schedules appointments and meetings for Principal.
• Prepares requisitions for materials and keeps records of same.
• Notarizes documents for administration as needed.
• Prepares correspondence, reports, brochures, spreadsheets, and PowerPoint presentations.
• Distributes building and classroom supplies as directed.
• Other duties as assigned.

Requirements

• High School diploma or equivalent
• Experience as an executive assistant or equivalent
• Proficiency in Microsoft Office applications, particularly Word, Excel, and PowerPoint
• Knowledge of basic office procedures and operation of office machines/equipment
• Must be discreet and maintain strict confidentiality on student and personnel matters
• Strong communication and interpersonal skills
• Detail-oriented
• Ability to prioritize
• Notary Public certification valued but not required

Preferred Qualifications

• Experience working in a high school setting
• Associate or Bachelor's degree preferred

Physical demands and work environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects; reach with hands and arms; talk and hear.
• Employee must occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
• The noise level in the work environment is usually minimal.

Pay

Starting wage between $26.00 - $27.30/hour, based on education and verified experience.

Benefits

• Illinois Municipal Retirement Fund (IMRF) pension
• Medical, dental, life, and vision insurance
• $2,500 annual tuition reimbursement
• 17 paid holidays
• 10 paid sick days, 5 personal days, and 15 vacation days
• 30-minute unpaid lunch, two 15-minute paid breaks
• Other fringe benefits as provided by the current Work Rules & Regulations for Administrative Support Staff
• Annual performance evaluation in accordance with the current Work Rules and Board policy