Executive Assistant to the President of Baseball Operations

About the role

The Executive Assistant to the President of Baseball Operations provides high-level administrative and operational support to the President of Baseball Operations and other members of the senior Baseball Operations leadership group.

Responsibilities

• Provide direct administrative support to the President of Baseball Operations and other members of the senior Baseball Operations leadership group, including calendar management, travel coordination, tickets, and expense reporting
• Perform administrative duties involving independent judgment, initiative and tact for the President of Baseball Operations while maintaining confidentiality and professionalism in all interactions
• Maintain department logistics (travel, lodging, food, etc.) for all San Diego-based meetings (including Draft, Trade Deadline), Major League & Major League Staff meetings, General Manager Meetings, Winter Meetings, and Spring Training
• Cookordinate and schedule interviews for Baseball Operations candidates, including travel, hospitality arrangements, and logistical support
• Oversee the Baseball Ops Suite in partnership with the Executive Assistant to CEO
• Manage game tickets and giveaways for external stakeholders (affiliates, vendors, etc.)
• Provide logistical gameday support as needed, including nights and weekends
• Aid the Amateur Scouting Department in preparation for the Rule 4 Draft meetings in San Diego, Draft Combine, ect.
• Cookordinate and manage all “Special” Events for the Department - GM For a Day Guests, Annual Nomo Project visit, Spring Training Family Day, All Star Watch Party, ect.
• Serve as a central resource for staff support, working cross-functionally to address internal requests and ensure they're directed to the appropriate departments
• Represent the Club in a positive and professional manner at all times
• Assume other duties and responsibilities as assigned by the President of Baseball Operations
• Develop innovative solutions for optimizing these applications and processes to improve performance, reliability, and scalability

Requirements

• Must be at least 18 years of age by the start of employment
• 4-year Bachelor’s Degree, or education equivalent
• Minimum 2 years previous experience in administration (C suite a plus)
• Fluently bilingual in English/Spanish a plus
• Consistent, punctual and regular attendance
• Professional image and demeanor
• Strong ability to work with others in a collaborative, respectful manner
• Able to work flexible hours including evenings, weekends, holidays and overtime as needed
• Able to travel as needed

Qualifications

• Able to travel to and gain access to various areas of the ballpark for prolonged periods of time during games and events
• Able to lift and transport up to 25 pounds

Skills

• Proficient computer
• Proficiency in Slack and Microsoft Office Suite, including Outlook, Excel, PowerPoint, Teams and Word
• Experience in eBIS software a plus
• Strong collaboration, time management, and organizational skills
• Possess strong communication skills, both written and verbal

Benefits

• Medical
• Dental
• Vision
• 401(k) with employer match + automatic company Safe Harbor contribution
• Basic Life Insurance (with option to purchase Supplemental Life Insurance)
• Pet Insurance
• generous paid time off (PTO) and holiday program
• paid employee parking
• on-site barista service
• employer provided game tickets to home games
• on-site experiences
• ballpark discounts on food and retail
• work from home Fridays (during the off-season and when team is on the road)
• smart casual dress code
• and so much more!

Pay and additional compensation

The base hourly range for this full-time position is $30.00 to $33.00. As a candidate for this position, your pay and related elements of compensation will be contingent upon your work experience, education, job-related skills and any other factors the San Diego Padres considers relevant to the hiring decision for this position. In addition to the base pay, the Padres believe in providing a very competitive and generous compensation and benefits package for its employees.