Executive Assistant to the President & CEO

About the role

The Executive Assistant to the President & CEO helps drive philanthropy and enhance the reputation of the University of Vermont (UVM) Foundation by providing high-level administrative support for the President & CEO. The person in this role uses detailed-orientated administrative and strategic decision-making skills, combined with high-level relationship-building, to enhance the ability of the Foundation President & CEO to successfully lead a dynamic and complex organization.

Responsibilities

• Executive Support for the President & CEO
• Support the CEO’s efficient use of time.
• Serve as a liaison between the President & CEO, Foundation staff, institutional partners, donors, alumni, and the public.
• Manage the President & CEO’s calendar.
• Manage the President & CEO’s meeting/call logistics.
• Coordinate travel logistics for the President & CEO.
• Manage ongoing communications on behalf of the President & CEO to the Foundation Board, Foundation staff, and other key stakeholder groups.
• Perform customary clerical duties in support of the President & CEO.

Requirements

• Minimum Education & Experience: Bachelor’s degree and at least three years of relevant experience.
• PREFERRED EDUCATION & EXPERIENCE: Bachelor’s degree and at least five years of experience providing leadership-level administrative support and interacting with external clients, preferably in higher education or other complex organizational environments.

Qualifications

• Self-starter with the ability and desire to achieve a high level of productivity and success and to consistently seek new opportunities to learn and grow.
• Highly organized and attentive to detail, able to manage multiple priorities for senior leaders with accuracy and efficiency.
• Analytical and forward-thinking, able to interpret information, anticipate needs, and support data-informed decision-making.
• Effective communicator, able to draft, edit, and convey information clearly and professionally in both written and verbal forms.
• Collaborative and team-oriented, able to build productive relationships and contribute positively to shared goals.
• Strategic and proactive, able to exercise sound judgment, prioritize tasks, and take initiative in a dynamic environment.
• Discreet and professionally grounded, able to maintain confidentiality and interact effectively with a wide range of stakeholders.
• Committed to diversity, equity, and inclusion; able to apply these principles meaningfully in daily work and strategic processes.
• Technologically proficient, with strong capabilities in word processing, editing, and proofreading, as well as working with spreadsheets and database management.
• Professional in presence and demeanor, able to represent the Foundation effectively in all forms of interaction.
• Able to work independently and use good judgement with limited supervision.
• Commitment to the mission and values of the University of Vermont Foundation.

Skills

• Demonstrated success providing direct support to organizational leaders to help them achieve institutional objectives.
• Understanding of—and enthusiastic commitment to—the use of technology for time management, project management/tracking, and communications.
• Familiarity with the higher education landscape through employment, volunteerism, or advanced study.

Benefits

• Comprehensive health plan.
• Dental, vision, and life insurance.
• A robust paid time off package.
• A 403(b) plan with immediate vesting and contributions.
• Tuition remission.

Pay

$70,000 - $85,000 per year

Schedule

On-site. This position will require occasional work outside of standard business days and hours.

Application

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