Executive Assistant to the President/CEO

About the role

The Executive Assistant to the President/CEO provides high level administrative support to senior leadership, ensuring efficient day to day operations and acting as a key point of coordination across the organization. This role is responsible for managing and maintaining official records for CDS Life Transitions, CDS Monarch, and the CDS Wolf Foundation, including all program operations and Board of Directors activities. This role supports meetings, prepares documentation, and handles confidential information with discretion.

Responsibilities

• Directly coordinate all Board of Directors meetings and activities for CDS Life Transitions, CDS Monarch, and the Wolf Foundation.
• Coordinate and support Board of Directors meetings, including developing agendas, preparing materials, and recording minutes.
• Coordinate, prepare, and document executive-level meetings such as the CDSLT Scorecard Review, Executive Staff Meetings, Leadership Team Meetings, and other sessions as requested.
• Manage CEO credit card reconciliation by tracking receipts and processing monthly statements in TravelBank.
• Perform and maintain all administrative record keeping functions required to support agency operations.
• Provide phone coverage and assist with calls to the Executive Office.
• Maintain strict confidentiality of all sensitive information.
• Collect, scan, and process incoming mail.
• Perform additional duties relevant to the role as assigned.

Qualifications

• Associates degree in Business Administration, Office Management, communications or a related field (minimum)
• Bachelor’s Degree preferred, especially for roles supporting c-suite executives
• Equivalent work experience may be accepted in place of formal education.
• Sedentary working environment; ability to work independently.
• Must meet applicable Vehicle Operator Requirements.
• Adhere to all CDS Life Transitions, Inc. and affiliates policies and procedures.
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
• Attend mandatory education and training modules as scheduled; obtain and maintain required certifications.
• Maintain all required certifications/training by State regulations and CDS policy.
• Act as a professional representative of CDS Life Transitions, Inc. and affiliates in regards to appearance, behavior, temperament, communication, language, and dress.

Skills

• Strong organizational, time management, and multitasking skills.
• Excellent written and verbal communication abilities.
• Ability to capture and type detailed and professional meeting notes within 2 business days of meetings.
• Excellent typing skills with 50 WPM plus computer skills.
• Proficiency with office software and productivity tools.
• Ability to maintain confidentiality and exercise sound judgment.
• Professional demeanor and strong interpersonal skills.

Benefits

• Paid time off for Full and Part Time Employees (including your Birthday!)
• Vacation time
• Personal time and Sick Time Accruals
• Affordable health care coverage including health, dental, vision, starting as low as $10.00/month
• Employee Wellness Program – get paid to stay healthy
• 403(B) Retirement plans
• Tuition Reimbursement
• Generous Employee referral program