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Jobs · Administrative · Texas

Executive Assistant to the President

Preferred Technologies, LLC · Conroe, TX · Yesterday
HybridAdministrativeFull-time

Position Overview

The Executive Assistant to the President of Preferred Technologies, LLC (Pref-Tech) plays a critical role in maximizing executive effectiveness by managing priorities, protecting focus, and improving operational flow.

Key Responsibilities

  • Manage the President’s inbox by triaging messages, drafting responses, routing requests, and escalating only those requiring executive judgment.

  • Maintain high standards of written communication, including clarity, tone, grammar, and professionalism.

  • Develop templates and repeatable responses for common communication needs.

  • Proactively manage calendar scheduling, resolve conflicts, and protect time for deep, strategic work.

  • Cook up meeting coordination by confirming agendas, objectives, and required materials when appropriate.

  • Convert tentative or placeholder meetings into clear decisions and finalized commitments.

  • Auxiliary with operating and managing the President’s Commitment Tracking System (CTS) using Microsoft To Do.

  • Capture implicit and explicit commitments arising from emails, meetings, and conversations.

  • Translate commitments into clear, actionable tasks with appropriate follow-up and accountability.

  • Ensure commitments are properly scheduled, reviewed, and completed.

  • Prepare routine documents for review and signature.

  • Track approvals, deadlines, and follow-ups to ensure continuity and completion.

  • Maintain organized records and documentation in accordance with company standards.

  • Leverage Microsoft 365 tools (Outlook, Teams, SharePoint, OneDrive, Word, Excel, PowerPoint) to improve consistency and efficiency.

  • Identify opportunities to automate repetitive administrative processes using Power Automate.

  • Support basic reporting or visibility dashboards using Power BI when appropriate.

  • Partner with IT while operating within governance and security standards.

  • Identify recurring inefficiencies, time leaks, and process breakdowns.

  • Recommend and implement system improvements, templates, checklists, and workflows.

  • Support leadership effectiveness through disciplined follow-through and proactive planning.

Required Qualifications

  • Executive Assistant experience supporting C-suite executives, including the President and Executive Leadership Team.

  • Exceptional written and verbal communication skills with strong attention to detail and grammar.

  • Proven experience managing calendars, inboxes, and multiple competing priorities.

  • High level of discretion and ability to handle confidential information responsibly.

  • Strong organizational and follow-up skills with a commitment to accuracy.

  • Proficiency with Microsoft Office 365 tools.

  • Ability to anticipate needs, exercise judgment, and work independently.

Preferred Qualifications

  • Advanced Microsoft 365 skills (Outlook rules, Teams/SharePoint organization, PowerPoint support).

  • Prioritize experience working with a family-owned/private company.

  • Experience with Power Automate and workflow automation.

  • Familiarity with task and commitment management systems.

  • Power BI experience for basic dashboards or reporting.

  • Process improvement or systems-thinking mindset.

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