Executive Assistant to the President

Missouri Farm Bureau is seeking an accomplished Executive Assistant to the President who brings exceptional organization, sound judgment, professionalism, discretion, and the ability to anticipate what’s needed before being asked. This role is at the center of many relationships, regularly interacting with senior leaders, Board members, county Farm Bureau leaders, employees, and external partners.

About the role

As a trusted partner to the President, this individual will play an important role in managing priorities, coordinating executive activities, supporting the Board of Directors, and serving as a highly visible representative of the President’s Office. Missouri Farm Bureau has a long history of serving Missouri families, communities, and agriculture, built on relationships, trust, service, and a commitment to doing what is right.

Responsibilities

• Manage a complex executive calendar while anticipating conflicts, changing priorities, and future scheduling needs.
• Help prioritize and appropriately direct requests requiring the President’s attention.
• Coordinate executive meetings, prepare agendas and materials, document minutes, and track follow-up items.
• Support meetings and activities involving the Board of Directors, county Farm Bureau leaders, and other key stakeholders.
• Assist with significant organizational events, including Missouri Farm Bureau’s Annual Meeting and related executive activities.
• Coordinate all aspects of the President’s business travel, including itineraries, accommodations, transportation, and documentation.
• Draft, edit, proofread, and prepare executive-level correspondence, presentations, reports, memoranda, and other communications.
• Manage expense reports, budget reconciliation, invoices, and supporting Executive Office documentation.
• Maintain information and records supporting the Executive Office.
• Serve as a key point of contact for Board members, senior executives, employees, county Farm Bureau leaders, and external stakeholders.
• Handle highly confidential business, personnel, financial, governance, and executive information with exceptional discretion.
• Represent the President’s Office in every interaction with professionalism, responsiveness, diplomacy, and exceptional service.

Requirements

• Exceptional written and verbal communication skills.
• Outstanding organizational skills and attention to detail.
• Strong independent judgment and the confidence to make appropriate decisions within the scope of the role.
• The ability to anticipate needs, identify potential issues, and proactively develop solutions.
• Exceptional discretion and the ability to handle sensitive information appropriately.
• A polished, professional presence and a strong commitment to customer service.
• Diplomacy and confidence when interacting with senior executives, Board members, employees, members, and external stakeholders.
• The ability to remain composed and effective when priorities shift or unexpected situations arise.
• Advanced proficiency with Microsoft 365, particularly Outlook, Word, PowerPoint, Excel, and Teams.
• Flexibility to occasionally work varied hours or travel overnight for meetings and events.

Qualifications

• Associate degree in business administration, communications, office administration, or a related field preferred; bachelor’s degree desirable.
• At least 5 years of progressively responsible administrative experience, including experience supporting senior or executive-level leadership.
• Three or more years of executive-level support experience preferred.
• An equivalent combination of relevant education, training, and professional experience may be considered.

Benefits

This is a unique opportunity to work at the center of an organization with deep roots in Missouri and a strong commitment to the people and communities we serve. You’ll work closely with organizational leadership, gain exposure to a wide range of business and governance activities, and have the opportunity to make a meaningful impact on the effectiveness of the President’s Office.