Executive Assistant (to the President)

About the role

If you are an experienced executive assistant who enjoys building relationships, aligns with our core values, and appreciates a performance and development-based company culture, this may be the right role for you. Graham Construction, a 3G Company’s core purpose is to build relationships. Relationships both internally and externally help guide our clients from concept to completion. We operate with 5 core values in mind each day.

Responsibilities

• Provide comprehensive administrative support to the President and Regional Vice Presidents (business and personal matters) including but not limited to: Calendar management and scheduling, Travel planning and coordination, Meeting logistics and preparation, Expense management
• Administer internal and external communications on behalf of the President and Regional Vice Presidents, including email and phone correspondence, meeting scheduling, presentation materials, and follow-up communications; serving as a key point of contact and delivering exceptional client experiences through professional, responsive, and effective communication.
• Develop and maintain positive relationships with clients and their staff while ensuring accurate and up-to-date information is maintained within the CRM system.
• Create detailed briefing information to ensure President is informed and prepared.
• Cook up materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
• Cook up materials, agendas, and binders for leadership team quarterly retreats and other executive meetings.
• Coordinate personal and professional errands on President’s behalf (example: vehicle maintenance, dry cleaning coordination, gift giving, reservations, etc.).
• Execute special projects and assignments.
• Professional handling of confidential, sensitive, personal, and proprietary information.

Requirements

• Associates Degree or Bachelor’s degree preferred or equivalent experience.
• Preferred: Previous experience as an executive assistant.
• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with professionalism.
• Able to work independently and complete complex duties and projects with little direct supervision.
• Able to accurately work under pressure in meeting deadlines.
• Must have excellent organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint, Teams).
• High attention to detail.
• OCCASIONAL TRAVEL to our four regional offices (occasional overnights may be required).

Benefits

• 401K with a 6% immediate vesting match.
• Personalized growth opportunities.
• TWO HEALTHCARE PLANS to choose from.
• Vision, Dental, & Life Insurance.
• Paid Time Off.
• 9 COMPANY HOLIDAYS annually.