Executive Assistant to the President

We need to output HTML fragment with sections: About the role? Actually the posting includes Position Summary, Essential Responsibilities (with subcategories), Required Qualifications, Preferred Qualifications. Also maybe Benefits? Not present. Pay? Not present. Schedule? Not present (though mentions evenings/weekends). But schedule is not explicitly given as a benefit; it's a requirement. According to rules, we should include a section only when posting has real, specific content for it. For Schedule, we could include if they explicitly state schedule details. They mention "provides seamless support during evenings, weekends, and periods of travel as necessary. This position requires working during evening hours and weekends, as needed, and may involve travel within the local area." That's schedule info. Could we make a Schedule section? The rule says: "Prefer a few substantive sections over many thin ones." Might be okay to include Schedule if we have content. However they also say: "never create Pay/Schedule/Benefits sections unless the posting actually states them." They do state schedule (evenings/weekends). So we could include a Schedule section with that content. But we also have to not repeat the job title as heading. Use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). So we can use headings like About the role (maybe from Position Summary), Responsibilities (Essential Responsibilities), Qualifications (Required Qualifications), Preferred Qualifications maybe as separate? Could combine Required and Preferred under Qualifications? But they said use headings like Qualifications. Could have two subsections? Probably better to have Qualifications (required) and Preferred Qualifications as separate sections? But they said prefer few substantive sections over many thin ones. Could combine Required and Preferred into Qualifications with subpoints? But we need to preserve all substantive information. Could do Qualifications section with two subheadings? But we cannot use headings other than h3? The instruction: use

for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). It doesn't forbid other headings, but suggests using those. We could use

for each major section. For subpoints we can use

or

. So we could have:

About the role

Position Summary ...

Responsibilities

with items for each essential responsibility grouping maybe. We have subcategories: Presidential Calendar and Time Management, Presidential Communications, Executive Support and Representation, Operational Leadership, Other Duties. Could each be a
• with sub-bullets? Could nest
  inside
  • . That's okay.

    Qualifications

    Required Qualifications ...

    Maybe also Preferred Qualifications as separate

    Preferred Qualifications

    . But that adds another section; still okay. Schedule: we could include

    Schedule

    with paragraph about evenings/weekends. But note that schedule info is also in Responsibilities? Actually it's in Position Summary after responsibilities. Could be placed in Schedule section. We must not include boilerplate like EEO etc. The posting includes some introductory fluff about College mission etc. That's not boilerplate? It's about the college; could be considered About the role? Actually it's generic college description. Might be considered boilerplate? The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. The introductory paragraphs about College mission are not exactly boilerplate but could be considered part of "About the role"? They are not specific to the job but about the institution. Might be okay to keep as part of About the role? The Position Summary is after that. The introductory fluff could be considered not substantive for the role; but they said preserve ALL substantive information; do NOT invent or summarize away detail. The college mission statements might be considered substantive? They are generic but still part of posting. However they might be considered boilerplate? Not sure. Usually such mission statements are considered boilerplate. The instruction: Remove cookie/navigation/legal/EEO/equal-opportunity/scam-warning boilerplate, duplicated lines, and application instructions. It doesn't explicitly say to remove mission statements. But they said "Prefer a few substantive sections over many thin ones." The mission statements are not specific to the role; they'd be thin. I'd lean to omit them to keep sections focused. The Position Summary is substantive. Thus About the role section will contain the Position Summary paragraph. Now Responsibilities: we need to list all essential responsibilities. Let's extract: - Serve as the primary manager of the President's calendar and scheduling activities. - Evaluate and prioritize meeting requests based on institutional priorities and presidential goals. - Coordinate all internal and external appointments, travel schedules, speaking engagements, and special events. - Ensure appropriate preparation materials, briefing documents, and logistical support are available for all presidential engagements. - Anticipate scheduling conflicts and proactively recommend solutions. - Monitor the President's email account and draft, edit, route, and respond to correspondence on behalf of the President as appropriate. - Manage high-priority communications and ensure timely follow-up. - Prepare correspondence, memoranda, remarks, acknowledgments, and official communications for presidential review. - Screen communications and elevate urgent issues requiring presidential attention. - Coordinate communications with Cabinet members, trustees, elected officials, donors, community leaders, and external stakeholders. - Serve as the President's primary administrative liaison and representative. - Exercise independent judgment in responding to inquiries and resolving issues. - Coordinate executive-level meetings and confidential discussions. - Maintain strict confidentiality regarding personnel, legal, financial, and institutional matters. - Collaborate with the Deputy Chief of Staff in managing presidential priorities and special projects. - Take notes/minutes and initiate take-away follow-up for Presidential led meetings. - Provide supervision, direction, and coordination to presidential support staff. - Provide assistance with budget management; ensuring accurate, timely, and confidential handling of budget data, financial reporting, and related decision-making processes. - Establish office procedures and protocols that ensure responsiveness and efficiency. - Coordinate presidential travel, expense reporting, and related documentation. - Ensure continuity of presidential operations during absences, emergencies, and non-business hours. - Support Board of Trustees meeting preparation and logistics. - Perform other duties as assigned. We can group each bullet as
  • . Could also nest sub-bullets but not needed. Now Qualifications: Required Qualifications: - Bachelor's degree required. - A minimum of seven (7) years of progressively responsible executive support experience, including support of senior executives, elected officials, CEOs, presidents, or cabinet-level leaders. - Exceptional discretion, political acumen, responsiveness, and the ability to anticipate needs before they arise - Exceptional written and verbal communication skills . - Advanced proficiency with Microsoft Outlook, Word, Teams, PowerPoint, and scheduling platforms. - Ability to work evenings and weekends, as needed. - Demonstrated ability to handle highly confidential information. - Ability to exercise independent judgment and manage competing priorities. - Availability to provide support outside traditional business hours, as needed. Note some duplicates: Ability to work evenings and weekends, as needed. Availability to provide support outside traditional business hours, as needed. Similar but both present; we keep both. Preferred Qualifications: - Experience supporting a president, chancellor, CEO, or governing board of a large or complex organization - Experience within higher education, government, healthcare, or nonprofit organizations. - Experience using Ellucian Banner. - If you are required to submit references in your application, please provide your current supervisor and two previous supervisor's contact information. - Please note - CCP will not contact your references until a contingent offer has been made. - You will have the opportunity to alert your references and current employer prior to the reference check process beginning. The last three are about reference process; could be considered application instructions? They are about references; maybe considered part of application instructions. The instruction says remove application instructions. So we should drop those lines. The Preferred Qualifications should only include the substantive preferred qualifications: experience supporting president etc., experience within higher education etc., experience using Ellucian Banner. The reference instructions are application instructions; remove them. Thus Preferred Qualifications section will have three bullet points. Schedule: we have info about evenings/weekends and travel. Could be placed in Schedule section. But note that Ability to work evenings and weekends is already in Required Qualifications. So schedule info duplicates. We could still have Schedule section but might be redundant. The rule: prefer few substantive sections over many thin ones. Since schedule info is already covered in Qualifications, maybe we omit Schedule section to avoid thin section. However the schedule info also mentions travel within local area. That's not in Qualifications. So we could include Schedule section with that detail: "provides seamless support during evenings, weekends, and periods of travel as necessary. This position requires working during evening hours and weekends, as needed, and may involve travel within the local area." But we already have Ability to work evenings and weekends as needed in Qualifications. The travel piece is new. Could we incorporate travel into Responsibilities? It's mentioned under Operational Leadership: "Coordinate presidential travel, expense reporting, and related documentation." That's about coordinating travel, not about needing to travel. The schedule piece mentions may involve travel within the local area (the assistant may need to travel). That's not elsewhere. So we could add a bullet under Responsibilities maybe under Operational Leadership: "May be required to travel within the local area as needed." But the original text says "may involve travel within the local area." It's under Position Summary after responsibilities. Could be added as a responsibility. Given we want to avoid thin sections, we could incorporate schedule details into Responsibilities or Qualifications. Since we already have Ability to work evenings and weekends as needed in Qualifications, we could add "May involve travel within the local area" as a bullet under Responsibilities (maybe under Operational Leadership). That would preserve all info without a separate Schedule section. Thus we will not create Schedule section. Now Benefits: none. Pay: none. Thus sections: About the role, Responsibilities, Qualifications (required), Preferred Qualifications. We need to use

    for each section heading. We must not repeat job title as heading. We must not include Job ID/requisition numbers. We must output only HTML fragment. Let's craft. About the role: use the Position Summary paragraph: "The Executive Assistant to the President provides multi-faceted administrative support and assistance to ensure effective use of the President’s time and productive interactions with staff and the public. This position handles a wide range of administrative and support tasks and independently initiates and implements processes to manage projects, information, and people. The Executive Assistant manages the President’s schedule, meeting preparations, follow-up tasks, and complex travel arrangements. Conducts research and information gathering on behalf of the President and prepares summaries and reports. Develops positive and strategic relationships at all levels of the College. Uses discretion, judgment, and knowledge of the College to facilitate the President's activities and maintain confidentiality. The Executive Assistant will also be responsible for directing and deploying support staff or other resources within the President’s office." We could also include the sentence about seamless support etc? That we moved to responsibilities. Actually we could keep it in About the role? But we decided to incorporate travel etc into responsibilities. The sentence about seamless support during evenings, weekends, and periods of travel as necessary. This position requires working during evening hours and weekends, as needed, and may involve travel within the local area. We'll incorporate that into Responsibilities maybe as a bullet under Operational Leadership or a separate bullet. Let's add a bullet under Operational Leadership: "May be required to work evenings, weekends, and travel within the local area as needed." But we already have Ability to work evenings and weekends as needed in Qualifications. To avoid duplication, we could keep that in Qualifications and add travel bullet. Thus Responsibilities bullets will not include evenings/weekends; we keep that in Qualifications. Now let's list responsibilities bullets as per categories. We'll create a

    with
    • for each major bullet; some may have sub-bullets but we can keep flat. List: - Serve as the primary manager of the President's calendar and