Executive Assistant to the Police Chief, (A262310-5), 209, Police Administration

About the role

The Executive Assistant to the Police Chief is responsible for supervising, coordinating, and overseeing administrative support operations for the Chief of Police, director of a highly complex department. This position acts with a high degree of independent judgement, representing the Office of the Chief of Police in communications, assisting on legal matters and ensuring the Police Chief’s position is effectively conveyed to city leadership and the community.

Responsibilities

• Supervises, directs and evaluates assigned staff.
• Covers, administers and supervises procedures, projects, and/or functions of the Office of the Chief of Police operations: monitors same for adherence to prescribed time schedules.
• Develops, prepares, maintains, processes, and supervises the distribution of various reports, records, legal documents, etc. that are pertinent to a specific project and/or the overall planning for the department.
• Applies management techniques and principles to increase workflow, improve communication, reporting procedures; reviews and monitors operating practices of the Office of the Chief of Police to create more effective systems or improve existing ones.
• Oversees the drafting of letters and correspondence; follows up constitutional issues, and coordinates with City departments to find solutions.
• Assists the Chief of Police in reviewing, writing, filing, preparing correspondence such as letters, memorandums, status reports, resolutions, ordinances, contracts and council communications.
• Affords assistance in responding to Public Information Act requests involving the Chief of Police in a timely manner.
• Serves as the main point of contact for all inquiries directed to the Office of the Chief of Police, including receiving and prioritizing requests, coordinating interviews, official statements and ensuring accurate communication from the Chief of Police.
• Performs other duties as assigned.

Knowledge

• Knowledge of municipal governance.
• Knowledge of municipal law enforcement organization.
• Knowledge of methods and practice of assembling, analyzing and presenting information.

Competencies

• Excellent administrative skills.
• Excellent communication skills.
• Utilization of specialized office equipment/software.
• Self-motivation.
• Exceptional organizational skills.
• Strong critical thinking skills.
• Research and gathering information from different databases/computer information systems.
• Excellent writing skills.
• Obtaining Public Information Act certification.
• Building and maintaining effective working relationships with others.
• Clearance of criminal justice information systems.

Physical Requirements

• Exerting up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or constantly having to lift, carry, push, pull, or otherwise move objects, including the human body.
• Sedentary work involves sitting most of the time.

Work Environment/Conditions and Physical Demands

• Office or similar indoor environment, relatively free from unpleasant environmental conditions or hazards.
• Exposure to individuals with known violent backgrounds.
• Exposure to extreme cold (below 32 degrees).
• Exposure to extreme heat (above 100 degrees).
• Exposure to communicable diseases.
• Exposure to moving mechanical parts.
• Exposure to fumes or airborne particles.
• Exposure to toxic or caustic chemicals or substances.
• Exposure to loud noises (85+ decibels such as heavy trucks, jack hammers, construction).
• Exposure to individuals who are hostile or irate.
• Exposure to vehicles.
• Exposure to warehouses.
• Exposure to outdoor environments.
• Exposure to travel.
• Position will have the following exposures:
  • Never: Street environment (near moving traffic), Construction site, Confined space, Warehouse environment, Outdoor environment.
  • Seldom: Individuals with known violent backgrounds, Extreme cold (below 32 degrees), Extreme heat (above 100 degrees), Communicable diseases, Moving mechanical parts, Fumes or airborne particles, Toxic or caustic chemicals or substances, Loud noises (85+ decibels such as heavy trucks, jack hammers, construction), Individuals who are hostile or irate, Vehicles, Warehouses, Outdoor environment.
  • Sometimes: Individuals with known violent backgrounds, Extreme cold (below 32 degrees), Extreme heat (above 100 degrees), Communicable diseases, Moving mechanical parts, Fumes or airborne particles, Toxic or caustic chemicals or substances, Loud noises (85+ decibels such as heavy trucks, jack hammers, construction), Individuals who are hostile or irate, Vehicles, Warehouses, Outdoor environment.
  • Often: Individuals with known violent backgrounds, Extreme cold (below 32 degrees), Extreme heat (above 100 degrees), Communicable diseases, Moving mechanical parts, Fumes or airborne particles, Toxic or caustic chemicals or substances, Loud noises (85+ decibels such as heavy trucks, jack hammers, construction), Individuals who are hostile or irate, Vehicles, Warehouses, Outdoor environment.

Qualifications

• Education and Experience: Bachelor's degree from an accredited* college or university in Criminal Justice, Psychology, Business Administration, Information Technology, or a related field. At least five (5) years of advanced professional administrative experience with law enforcement, municipal government, public agency, public regulatory agency, or non-profit entity.
• Required Licenses and Certifications: Valid Texas Driver License. If applicant holds an out-of-state license, a State of Texas Driver License must be obtained within 6 months of employment. The following Licenses and/or Certifications must be obtained after employment: Criminal Justice Information Systems Clearance Certification must be obtained within one (1) year of employment.

Benefits

• 10 days of paid vacation per year.
• 6 1/2 days sick leave per year.
• Pension plan.
• 16 paid Holidays.
• Paid health*Dental plan.

Supplemental Questions

• What is your highest level of education?
• If you hold an Associate's, Bachelor's, Master's PhD, Juris Doctor, or Post Graduate Degree, please provide your major/minor:
• Do you have five (5) years of advanced professional administrative experience with law enforcement, municipal government, public agency, public regulatory agency, or non-profit entity?
• From the experience you provided on your application, list the name of the agencies you performed these duties with:
• Do you have any questions about the position or the application process?