Executive Assistant to the Director

The University of Georgia, chartered in 1785, is the birthplace of public higher education in America and the state’s flagship university. Located in Athens, approximately 65 miles northeast of Atlanta, UGA is ranked among the top 20 public universities in U.S. News & World Report, with enrollment exceeding 41,000 students across 19 schools and colleges.

About the role

This position serves as executive and administrative support for the director’s office at the Georgia Museum of Art, overseeing daily operations in a high-energy atmosphere. The role is the principal point of administrative contact and liaison with patrons, donors, senior administrative officials, CEOs, staff, other museum professionals, and artists. The position coordinates the work of support and operational staff, performs data gathering and analysis, and compiles statistics for key constituents such as the Provost’s Office and donors. It also prepares non-routine, sensitive, and confidential correspondence on behalf of the Director and Museum, handles confidential personnel matters, communicates with major contributors and donors, and organizes the director’s schedule and travel.

Responsibilities

• Oversight of daily activities of the director’s office, including serving as the principal point of contact for the director with both university and external constituents (60%).
• Manages communication for the director by email, written correspondence, and phone with patrons, major donors, peers, professional associates, museum directors, organization chairs, CEOs, and senior UGA administrators.
• Maintains the director’s schedule, arranges meetings, conference calls, stewardship functions, and committee meetings, and makes travel arrangements (15%).
• Submits the director’s travel authorizations, expenses, and other expenditure documents for reimbursement. Assists other senior staff with travel expense reports, travel authorizations, and travel policies and procedures as directed (10%).
• Serves as general office manager, including collecting and distributing mail and packages, maintaining workroom and office supply inventory, preparing UGAMart requisitions, maintaining GMOA association memberships, submitting invoices for payment, and serving as the museum contact for Canon copier maintenance and facility issues. Coordinates with UGA custodial crew and museum building maintenance supervisor on restroom supplies and general maintenance (15%).

Requirements

• Bachelor’s degree or equivalent plus 2 years of related experience.
• Organizing and coordinating skills.
• Ability to work independently, make administrative and procedural decisions, and anticipate and troubleshoot problems with minimal interruption to the director.
• Professionalism, confidentiality, diplomacy, and a good memory.
• Office management skills, including database management and word processing (WP 5.1 and WORD).
• Resourcefulness and excellent command of the English language.
• Ability to take dictation.
• Stewardship skills necessary in dealing with patrons and donors.

Preferred Qualifications

Not specified.

Skills

• Organizing and coordinating.
• Independent decision-making.
• Problem-solving and troubleshooting.
• Professionalism and confidentiality.
• Office and database management.
• Written and verbal communication in English.
• Stewardship and donor relations.

Physical Demands

• Carry mail totes weighing up to 25 pounds.
• Bending, squatting for filing, and sitting for long periods of time.

Pay

Advertised salary: $60,000–$65,000.

Schedule

Full-time, 40 hours per week.