Executive Assistant to the Deputy Commissioner

About the role

This position’s primary responsibility is to provide operation and logistical support to the Deputy Commissioner of the Learning Services Division, within the Commissioner’s Office in the Department of Elementary and Secondary Education (DESE), and to the six independent offices and state operated programs within the Division, and its nearly 1,700 employees within.

Responsibilities

• Coordinate activities between and among Learning Services offices and programs on behalf of Deputy Commissioner.
• Provide operational and logistical support.
• Maintain calendar and other appropriate documentation.
• Monitor multiple email accounts and coordinate/facilitate responses to correspondence (email and hard copy).
• Monitor learning services communications, including website, for consistency and clarity.
• Manage Learning Services communications and information flow.
• Suggest improvements as appropriate.
• Cooky navigation/legal/EEO/scam-warning boilerplate removed.
• Coverage of recurring periodic analyses and reports.
• Make travel arrangements, including flights, as appropriate; and provide detailed travel itineraries as applicable.
• Prepare monthly expense reimbursement reports.
• Prepare, review, and edit correspondence, documents, reports and forms for signature and/or approval.
• Demonstrate regular, reliable, and engaged attendance.

Requirements

Graduation from high school (or attained high school equivalent diploma).

Possess work experience that has prepared an individual to perform the duties of executive assistant to upper management.

Five years of progressively responsible support tasks of which at least two years involve direct support to upper management within an organization.

Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage.

Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator.

If you have questions about this position, please contact: hr@dese.mo.gov.

The Missouri Department of Elementary and Secondary Education is an Equal Opportunity Employer.

If you have special needs addressed by the Americans with Disabilities Act (ADA), please contact Human Resources at (573) 751-9619, through Missouri Relay System at (800) 735-2966, or via email at hr@dese.mo.gov.

To Our Applicants with Disabilities: For assistance with any phase of the Department process, please notify the Director of Human Resources at (573) 751-9619.

Reasonable attempts will be made to accommodate special needs.

TTY/TDD Relay Missouri service (800) 735-2966.

Notice to Applicants: The Missouri Department of Elementary and Secondary Education is unable to sponsor applicants in their application for work visas through INS.