Executive Assistant to the Dean & Associate Deans (Executive Assistant III, Range 1) - College of Science and Engineering

About the role

The Executive Assistant to the Dean and Assistant Deans supports the Dean and Assistant Deans of the College of Science & Engineering (CoSE) by providing administrative support, scheduling meetings, and overseeing office operations.

Responsibilities

• Evaluates and prioritizes requests from faculty, staff, students, and campus community members.
• Maintains the Dean’s and Associate Deans’ calendars.
• Handles confidential tasks and projects as needed.
• Communicates information to the college community as needed.
• Supports the Dean and Associate Deans in coordinating with key stakeholders and college administrators.
• Organizes and coordinates college events such as the CoSE Donor Appreciation reception, Student Project Showcase, and Career Fair.
• Coordinates standing meetings, donor visits, events, and retreats for the College.
• Supports College-wide committees, including Science Council, and other committees requested by the Dean and Associate Deans.
• Manages the general email account of the College and responds to inquiries.
• Coordinates information flow to the website, science council, staff, and faculty members.
• Facilitates internal and external communications for the College and the Dean’s communications to key stakeholders.

Requirements

• Education equivalent to a bachelor’s degree in related field and four years of relevant experience.
• Master’s degree and/or equivalent training and at least 5 years of relevant executive administrative support experience preferred.
• Excellent oral and written communication skills.
• Detail-oriented and able to coordinate and complete projects.
• Knowledge of and familiarity with College programs, Chairs, faculty, staff, and University policies and procedures.
• Experience in social media use, web page tools, and survey software.
• Computer skills including standard word-processing, spreadsheet, database, and communication software.

Qualifications

• Thorough and advanced knowledge of the principles, problems, and methods of business administration and operational and fiscal management.
• Advanced public and internal relations skills to effectively represent the university leader, engage and collaborate with internal stakeholders, and manage relationships with external stakeholders.
• Expertise in administrative survey techniques, operations, and systems analysis, including the ability to interpret and evaluate results to develop sound conclusions and recommend new or revised policies.
• Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations.
• Ability to lead, train, and mentor other administrative staff.
• Ability to anticipate college and department needs and develop systems as appropriate.
• Ability to establish and maintain effective working relationships.

Skills

• Project planning and management skills.
• Public and internal relations skills.
• Leadership and training abilities.
• Administrative survey techniques and systems analysis.
• Communication and interpersonal skills.

Benefits

Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State offers a comprehensive program that rewards efforts appreciated by your colleagues, students, and the customers we serve. We provide a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave, State Holidays, and a dynamic Fee Waiver program.