Executive Assistant, Engineering

What You’ll Do

• Manage VP’s calendar, meetings, business travel arrangements, expenses, and inbox management
• Act as a delegate for the VP, signing off of expenses, PO approval, and various other tooling as needed with careful attention to internal policy
• Be a strategic thought partner to the VP and their leadership team with a focus on engineering operations, process, and long term planning
• Identify areas to optimize VP’s time and make recommendations in regard to time management, prioritization and business needs
• Drive leadership meetings by organizing the agenda, taking notes, and moving relevant action items forward
• Lead large scale planning for monthly and quarterly meetings, coordinating content and slides
• Organize in-person leadership offsites, including working with external venues and internal stakeholders
• Prepare and/or build materials for the VP within Figma and FigJam and Ad hoc project management

Qualifications

• 6+ years of administrative or executive support experience, including direct support of senior leaders
• Experience supporting orgs of 150+ people
• An affinity for AI and a track record of using creative workflows to improve operational efficiency
• Comfort working in a fast-paced environment with frequent context shifts and last-minute changes
• Sharp prioritization instincts; you anticipate conflicts and tradeoffs and act on them independently

Preferred Qualifications

• An affinity for Figma and an interest in becoming an expert in our product
• Previous experience supporting technical or AI focused teams

Pay

Annual Base Salary Range: $127,000 - $221,000 USD

Benefits

• Health, dental & vision insurance
• Roth 401(k) with company contribution
• Parental leave & reproductive or family planning support
• Mental health & wellness benefits
• Generous PTO
• Company recharge days
• Learning & development stipend
• Work from home stipend
• Cell phone reimbursement

Equal Opportunity Employer

Figma is an equal opportunity employer. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.