Executive Assistant to the Co-Founders
Sailor Health is revolutionizing the aging experience for older adults, addressing one of the fastest-growing and most underserved healthcare segments in America. With over 60 million seniors expected to make up nearly 25% of the population by 2030, we’re entering a period of unprecedented demand for care. We are a remote but tight-knit team who cares deeply about each other and our mission.
About the role
At Sailor Health, the founders are deeply hands-on across every function – from clinical operations and payer strategy to hiring, compliance, and product. We're looking for an Executive Assistant to work directly with our co-founders to keep the company running smoothly behind the scenes. This is our first EA hire, and it goes beyond pure calendar management. You'll be the operational backbone of the founding team – owning scheduling and logistics, running our NYC office, supporting new hires with HR and onboarding workflows, and making sure nothing falls through the cracks as we scale.
Responsibilities
- Support people operations workflows, including onboarding new hires, managing employee records, coordinating benefits enrollment, and tracking compliance items
- Own both founders' calendars, scheduling, and travel logistics
- Coordinate team events and culture-building activities that keep our crew happy and connected
- Own operational workflows in the founders' office end-to-end
- Manage day-to-day office operations of our NYC office, including supplies, vendor relationships, meal coordination, and maintaining a productive workspace
- Support the co-founders in preparing materials for internal and external meetings
- Serve as a key point of contact for the team, triaging requests and communications to the founders and ensuring timely follow-through
- Handle ad hoc projects and research that support the founders across strategy, operations, and company-building
Qualifications
You're exceptionally organized with a service-oriented mindset – you take genuine pride in making the people around you more effective. You have impeccable attention to detail and follow-through, and you never let a ball drop. You're proactive by nature – you anticipate needs and solve problems before they surface, rather than waiting to be asked. You respond quickly, communicate clearly, and maintain composure when priorities shift. You understand the weight of confidentiality. You're a fast learner who's genuinely excited to go deep on new domains – whether that's HR compliance protocols, expense management systems, or new operational workflows. You operate independently, figure things out, and move with urgency. Experience in an EA or operations role is a plus, but not required – we're open to recent graduates who are sharp, hungry, and ready to grow alongside the founders of a fast-scaling company.
Benefits
- Competitive salary
- Comprehensive benefits, including medical, dental & vision insurance
- Flexible PTO and sick days
- Lunch and dinner in our beautiful Soho office covered by Sailor
- Team building events
- One Medical Membership for US employees
- HSA
- Talkspace
- HealthAdvocate
- Teledoc Health
Pay
Compensation Range: $100K - $110K
Schedule
5 days in office (NYC - Soho)
Values
- 💙 Make your Grandparents Proud: Remember why you’re here and build the standard of care you wish your grandparents received.
- 💡 Best Ideas Win: We strip problems down to first principles and challenge each other – but once a decision is made, we row as one.
- ⚡ Go Fast and Far: We have a burning sense of urgency AND we go the extra mile.
- 🥇 Do What It Takes To Be #1: We obsess over excellence and challenge ourselves and each other to actualize our best selves.
- ⛵ Happy Crew: A miserable crew rows slow. A happy crew rows fast. Fun is a performance metric.