Executive Assistant to the Chief Financial Officer

Responsibilities

• CFO Office Management
• Serve as a trusted gatekeeper and strategic partner to the CFO, prioritizing executive time, communications, meetings, and deliverables in alignment with business objectives.
• Oversee day-to-day itinerary planning, meeting preparation, travel coordination, expense reporting, and follow-up activities to ensure timely completion of CFO initiatives.
• Coverage of complex executive priorities, records management, and execution of CFO directives.
• Coordinate across Finance leadership and corporate functions to track key priorities, deadlines, KPIs, and deliverables.
• Manage all aspects of the Office of the CFO, including calendar coordination, project tracking, internal and external communications, and records management.
• Support Board of Directors and Corporate Governance
• Support the preparation, review, coordination, and delivery of quarterly Board of Directors and Committee materials across multiple corporate functions.
• Coordinate end-to-end Board and Committee meeting logistics, including annual calendar planning, agenda coordination, materials review timelines, meeting scheduling, governance content maintenance, and website or portal updates.
• Serve as a liaison for Board-related communications, including annual scheduling, director onboarding, meeting logistics, event coordination, stock trading notifications, and post-earnings analyst summary distribution.
• Manage budgets and administrative processes related to the Office of the Board of Directors and Corporate Governance.
• Partner with Corporate Governance on annual Director and Officer questionnaires, insider trading policy administration, blackout list maintenance, internal governance records, and Board portal management.
• Executive Communications and Presentations
• Develop and coordinate executive-level presentations for the CFO, including internal Finance communications, corporate roadshows, town halls, Board presentations, investor-related materials, and strategic updates.
• Prepare CFO materials for conferences, external events, internal meetings, earnings-related activities, and quarterly Board meetings in partnership with Finance, Investor Relations, and other stakeholders.
• Draft, edit, proofread, and organize sensitive executive correspondence, briefing documents, presentations, agendas, and meeting materials.
• Investor Relations, Events, and External Stakeholder Coordination
• Partner with Investor Relations, Brand, Finance, and external stakeholders to coordinate investor events, non-deal roadshows, field visits, corporate tours, annual Investor Day events, and NYSE-related activities.
• Manage attendee communications, venue logistics, transportation, vendor relationships, and executive itineraries for high-profile corporate events.
• Cross-Functional Partnership and Confidential Administration
• Handle confidential and sensitive information with the highest degree of professionalism, discretion, and judgment.
• Support executive-level project management by driving timelines, coordinating stakeholders, monitoring deliverables, and ensuring alignment with corporate priorities.
• Maintain accurate records, documentation, and administrative systems to support compliance, governance, and operational excellence.

  Qualifications

  • 10+ years of senior executive assistant experience supporting C-suite executives, preferably including CFOs, CEOs, Board members, or senior financial executives.
  • Direct experience supporting a CFO in a publicly traded company environment.
  • Demonstrated experience supporting Board of Directors and Board Committee processes, including materials preparation, meeting logistics, director communications, and governance-related workflows.
  • Strong knowledge of public company expectations, including confidentiality, insider trading windows, investor relations cadence, earnings timelines, and executive communication standards.
  • Exceptional written and verbal communication skills with the ability to interact professionally with Board members, senior executives, investors, external advisors, and employees at all levels.
  • Advanced calendar management, travel planning, meeting coordination, presentation preparation, and project management skills.
  • Prioritize competing priorities, anticipate needs, solve problems independently, and deliver high-quality work under tight deadlines.
  • A high degree of professionalism, discretion, poise, organization, and attention to detail.