Executive Assistant to the Chief Executive Officer

About the role

You will serve as a strategic partner to the CEO from our Portland headquarters: managing priorities, coordinating operations, overseeing communications, and working directly with leadership on confidential initiatives, client engagements, board preparation, and growth. This is not a traditional administrative role.

Fractional Coordinator is building the next generation of civil rights compliance. We provide senior fractional leadership, independent investigations, certified training, strategic consulting, and OnePointe, our AI-native case management platform, to colleges, PK-12 school districts, workplaces, and government agencies across the United States.

Responsibilities

• Manage the CEO’s calendar, travel, meetings, and strategic priorities.
• Coordinate internal and external communications on behalf of leadership.
• Prepare executive briefings, presentations, reports, and meeting materials.
• Track key initiatives and ensure projects remain on schedule.
• Assist with recruiting, onboarding, and candidate coordination.
• Support business development efforts, proposals, and client communications.
• Coordinate conferences, training programs, and executive events.
• Maintain confidential records and sensitive information with discretion.
• Organize board materials and executive documentation.
• Improve operational processes and recommend efficiencies across the organization.
• Work closely with leadership on special projects that span operations, legal strategy, technology, and growth.

Requirements

• 3-7 years of experience supporting senior executives or founders.
• Exceptional written and verbal communication skills.
• Outstanding organizational and project management abilities.
• Strong judgment and ability to handle confidential information.
• Ability to prioritize competing demands with minimal supervision.
• Experience using Google Workspace, Microsoft Office, Slack, Zoom, Notion, and modern productivity tools.
• Comfortable learning AI tools and other emerging technologies.
• Highly detail-oriented with excellent follow-through.
• Professional presence and customer service mindset.
• Ability to work independently in a fast-moving startup environment.

Preferred Qualifications

• Experience supporting executives in consulting, legal, technology, education, or professional services.
• Experience coordinating events or executive travel.
• Familiarity with CRM or project management software.

Benefits

• Competitive salary
• Health benefits (as implemented)
• Flexible remote work
• $100 quarterly home office reimbursement
• Professional development opportunities
• Direct access to executive leadership
• Opportunity to help build a rapidly growing national company