Executive Assistant to the Chief Executive Officer

About the role

Clinical Architecture is at the forefront of healthcare IT innovation. Our team is an ambitious group of diverse leaders who balance creativity and expertise to solve tough problems that make a difference. Our environment is positive, casual, and comprised of people dedicated to delivering world-class solutions and exceptional customer service. Come join our team for happier workdays. The Executive Assistant to the CEO supports the Chief Executive Officer by managing administrative operations, coordinating communications, and supporting strategic priorities. This role is critical to enhancing the CEO's productivity, efficiency, and effectiveness.

Responsibilities

• Organize, manage, and track the CEO's workflow, priorities, and commitments.
• Manage and maintain the CEO's calendar, including scheduling meetings, appointments, travel, and conferences; proactively adjust as needed.
• Coordinate and prepare materials for meetings, including agendas and briefing documents.
• Accurately record and distribute meeting minutes.
• Research, compile, and analyze information to prepare documents and presentations for internal teams, executives, and clients.
• Coordinate all CEO-related logistics and interactions with internal and external leadership.
• Oversee administrative policies and office procedures; recommend improvements as appropriate.
• Draft and prepare executive-level responses to routine correspondence, memos, and communication.
• Review presentations, internal memos, whitepapers, and other content on behalf of the CEO.
• Assist with social media initiatives as needed.
• Monitor and manage ongoing priorities when the CEO is out of office.
• Provide general administrative and operational support as required.

Qualifications

• Minimum of three (3) years of professional experience as an Executive Assistant or in a similar administrative support role.
• High school diploma or equivalent required.
• Bachelor's degree in Management or related field preferred.
• Experience and/or knowledge in the Healthcare, Information Technology, or Engineering industries preferred.
• Experience supporting an executive leader within the Healthcare, Information Technology, or Engineering industries a plus.
• Experience in Project Management a plus.
• Proven ability to take initiative.
• Strong interpersonal skills with the ability to build rapport and collaborate effectively.
• High level of discretion and ability to retain confidential information.
• Exceptional organizational skills with the ability to prioritize a dynamic workload.
• Strong problem-solving skills with a proactive, solutions-oriented mindset.
• Ability to meet deadlines in a fast-paced, rapidly changing environment.
• Professional level verbal and written communication skills.
• Proficient in Microsoft Office