Executive Assistant to the CEO/President

This role is based in Birmingham, Alabama and requires an in-office presence four days per week.

About the role

The Executive Assistant to the CEO provides exceptional administrative support for the Chief Executive Officer and President, and other senior-level leaders as assigned. This role acts as a liaison between management and employees and may serve as proxy for assigned leaders as requested.

Responsibilities

• Demonstrates consistent mastery of Executive Assistant responsibilities including advanced communication and close-out of tasks and projects
• Independently manages and coordinates extremely active calendars, avoiding conflicts and prioritizing conflicting needs
• Offers solutions to roadblocks and suggests more efficient ways to conduct core operations
• Facilitates preparation for meetings and events, scheduling prep meetings as needed
• Proactively operates independently, jumping in when needed without waiting to be asked
• Provides a bridge for smooth communication between internal departments and external constituents, maintaining credibility, trust, and support
• Serves as a liaison to the Board of Directors, coordinating board meeting logistics, materials, and communications with professionalism and discretion
• Ensures no critical documents or processes fall through the cracks, bringing a mindset for process improvement to all tasks
• Keeps leader(s) well informed of upcoming commitments and responsibilities, following up appropriately
• Completes critical aspects of deliverables with a hands-on approach to facilitate effective leadership
• Prioritizes conflicting needs, handles conflicts expeditiously, proactively, and confidentially, and follows through on projects under deadline pressures
• Performs detailed project management tasks including tracking project milestones
• Organizes, coordinates, and delivers approved executive correspondence
• Facilitates and executes internal company events in partnership with Marketing
• Prepares materials for meetings including detailed formatting of professional presentations and documents
• Manages sensitive information with a high level of confidentiality and discretion
• Generates and analyzes reports as requested
• Handles all matters expeditiously, proactively, and confidentially
• Provides back-up support for absent teammates
• Researches and executes special projects
• Performs all other duties as assigned

Requirements

• Bachelor’s degree
• 5+ years’ experience as an executive assistant supporting senior-level leaders
• Experience utilizing AI tools and technology as a force multiplier to increase efficiency and effectiveness
• Experience coordinating complex international travel logistics
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) and Adobe Acrobat
• Ability to work independently and provide prompt support to multiple leaders across multiple time zones

Skills

• High degree of integrity
• Strong time management and organizational skills with excellent attention to detail
• Very strong interpersonal skills and ability to build relationships with stakeholders
• Advanced written and verbal communication skills
• Emotional intelligence and ability to work through conflict
• Highly resourceful team-player, effective both independently and collaboratively
• Proven ability to handle confidential information with discretion
• Adaptability to various competing demands
• Demonstrated ability to achieve high-performance goals and meet deadlines in a fast-paced environment
• Forward-looking thinker who actively seeks opportunities and proposes solutions

Pay

The anticipated hiring range for this role is $73,600 to $92,000 annually. Final compensation rates will be determined based on experience, skills, knowledge, and internal equity considerations. This role is also short-term incentive eligible, with amounts varying by individual and business goals.

Benefits

• Remote-first work environment
• Choice of HDHP or PPO Medical plan (100% premium coverage for HDHP for you and eligible family members)
• Dental, Vision, Short- and Long-Term Disability, and Group Life Insurance (100% premium coverage for you and family on Dental and Vision)
• Additional buy-up options for Short- and Long-Term Disability and Life Insurance
• 401(k) with employer match up to 3.5% available after 60 days
• Community Service Day to support your chosen cause
• 10 company holidays including MLK Day, Juneteenth, and the day after Thanksgiving, plus a floating holiday
• Reimbursements for high-speed internet
• Company-provided computer and monitors
• Tuition reimbursement for accredited degree programs
• Paid New Parent Leave (usable for adoption or birth)
• Pet insurance
• Robust mental health benefit and EAP service through Spring Health