Executive Assistant to the CEO

Responsibilities

• Manage and optimize a highly complex, high-volume CEO calendar, ensuring alignment with strategic priorities
• Serve as the primary gatekeeper of the CEO’s time, balancing competing demands and priorities
• Coordinate global travel logistics with precision, including itineraries and contingency planning
• Prepare meeting materials, including agendas, presentations, and executive briefing documents
• Track action items, deliverables, and deadlines to ensure timely follow-through and accountability
• Optimize meeting cadence, preparation, and follow-ups across all engagements
• Coordinate Board and committee activities, including scheduling, materials, and logistics
• Support executive leadership meetings, forums, and company operating rhythms (e.g., monthly operating reviews)
• Ensure readiness for Board-level and executive discussions through thorough preparation and coordination
• Drive efficiency through workflow coordination and process improvements
• Proactively identify issues, risks, and conflicts, recommending solutions and adapting to shifting priorities
• Operate effectively in areas that extend beyond traditional EA responsibilities as business needs evolve
• Serve as a primary point of contact for the CEO’s office
• Engage effectively with senior executives, Board members, and external partners
• Navigate a global, matrixed environment across time zones
• Build relationships to enable alignment and effective coordination

Qualifications

• Strong organizational, prioritization, and time-management skills
• Demonstrated project management and cross-functional coordination experience
• Proven ability to manage highly confidential information with discretion
• Advanced proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, Excel)
• Demonstrated ability to operate in high-pressure, fast-paced environments
• Strong sense of urgency with a consistent track record of execution and follow-up