Executive Assistant to the CEO

About The Brooks GroupFor nearly four decades, The Brooks Group has offered challenging and rewarding career opportunities for high performers. Located in Greensboro, NC, we have been recognized by the Triad Business Journal as the Triad's Best Place to Work in the Small Business category.The Brooks Group promotes integrity, customer focus, teamwork, and accountability with all local and remote employees. If you have a passion for helping individuals and organizations achieve success, The Brooks Group may be the right place for you. We offer a competitive salary and benefits package.Position SummaryThe Executive Assistant to the CEO is a trusted partner responsible for increasing the CEO's effectiveness by managing priorities, time, information, and commitments. This role requires exceptional organization, sound judgment, discretion, initiative, and the ability to anticipate needs in a fast-paced executive environment. Working through a structured daily operating rhythm, the Executive Assistant ensures the CEO is prepared for meetings, focused on the company's highest priorities, and supported with timely communication and consistent follow-through. This role is hybrid, with 3-4 days weekly typically on-site in Greensboro.Key ResponsibilitiesOwn and actively manage the CEO's calendar, including internal and external meetings, travel, preparation time, and follow-up.Evaluate and prioritize meeting requests based on urgency, importance, and alignment with CEO priorities.Anticipate scheduling conflicts, recommend solutions, and communicate changes proactively.Conduct daily and weekly planning meetings to review priorities, upcoming commitments, and outstanding action items.Triage and organize the CEO's inbox, drafting responses and routing communications appropriately.Prepare agendas, briefing materials, reports, presentations, and other executive materials.Capture decisions, commitments, and follow-up actions, ensuring timely completion.Coordinate recurring executive team meetings and maintain the executive operating cadence.Arrange business travel, itineraries, accommodations, transportation, expense reporting, and related logistics.Maintain the highest level of professionalism, confidentiality, and discretion in all interactions.QualificationsFive or more years of Executive Assistant or senior administrative experience.Experience supporting a CEO, owner, president, or other senior executive strongly preferred.Exceptional calendar management, organizational skills, and follow-through.Excellent written and verbal communication skills.Sound judgment and the ability to make appropriate decisions independently.Demonstrated ability to anticipate needs and manage changing priorities.High degree of discretion and experience handling confidential information.Proficiency with Microsoft Outlook, Microsoft Office, Teams, Zoom, and contemporary productivity tools.Bachelor's degree or equivalent relevant experience.Core CompetenciesProactive and anticipatoryHighly organizedDiscreet and trustworthyCalm under pressureDirect but tactfulPersonally accountableAdaptableService-orientedConfident exercising judgment