Executive Assistant to the CEO

About the Role

As the Executive Assistant to the CEO at Sigma Nursing, you will serve as a trusted operational partner to the organization’s chief executive, ensuring that the CEO’s time, attention, and energy are directed toward the highest-priority work of the organization. This is a high-visibility, high-trust role that requires exceptional judgment, absolute discretion, and a proactive orientation that anticipates needs before they become requests.

You will manage a complex, fast-moving executive calendar while coordinating meetings, travel, and commitments across multiple time zones and organizational priorities. Beyond calendar management, you are also a communications partner: drafting correspondence, preparing executive summaries, ghostwriting on behalf of the CEO, and synthesizing complex information into clear, actionable briefs that enable sharp decision-making.

You will serve as a key liaison across the organization, coordinating closely with Board members, senior staff, external partners, and key stakeholders. You will support the CEO in preparing for board meetings and high-stakes engagements, manage follow-through on commitments and action items, and ensure that nothing falls through the cracks in a busy, evolving environment. This role also carries meaningful project and research responsibilities, including gathering, synthesizing, and presenting information to support strategic initiatives.

Responsibilities

• Manage the CEO’s complex, fast-moving executive calendar, making judgment calls about what deserves the CEO’s time and sequencing commitments strategically.
• Draft executive correspondence, prepare talking points, and ghostwrite in the CEO’s voice while maintaining their tone, intent, and credibility.
• Synthesize complex information from multiple sources into concise, actionable briefings for the CEO.
• Coordinate with staff across the organization to track follow-through on action items, gather materials for board meetings, and ensure cross-functional commitments are met.
• Serve as a key liaison for Board members, senior staff, external partners, and stakeholders, handling relationships with discretion and professionalism.
• Support the CEO in preparing for board meetings, high-stakes engagements, and strategic initiatives.
• Gather, synthesize, and present information to support executive decision-making and organizational priorities.
• Step into special projects as needed, bringing structure to ambiguity and contributing to the CEO’s effectiveness.
• Manage domestic and international travel logistics (approximately 10–12 trips per year).

Requirements

• Mid-career professional with experience in a high-visibility executive support role, demonstrating maturity, judgment, and discretion.
• Exceptional written communication skills, including drafting executive correspondence, creating concise briefings, and ghostwriting in a senior leader’s voice.
• Proactive and anticipatory mindset—able to identify needs before they become requests and bring solutions rather than just surfacing problems.
• Highly tech-savvy with strong proficiency in productivity tools (e.g., advanced Excel) and the ability to quickly learn new systems.
• Strong information-gathering and synthesis skills—able to distill complex data, meetings, or documents into clear, digestible insights.
• Ability to thrive in ambiguity and change, prioritizing effectively when everything feels urgent and maintaining composure in a fast-paced environment.
• Unwavering discretion, professionalism, and integrity in handling confidential information and representing the executive office.
• Chief of Staff experience or aspirations in that direction is a strong plus.

Benefits

• Strong health and retirement benefits.
• Support for professional development.
• Open communication and collaboration across teams.
• Remote-friendly work environment with a culture that values accountability, growth, and purpose.

Pay

The salary range for this position is $65,000–$75,000.

Schedule

This is a remote-friendly role open to U.S.-based professionals nationwide. Domestic and international travel is expected approximately 10 to 12 times per year.

About Sigma Nursing

Sigma Theta Tau International Honor Society of Nursing (Sigma Nursing) is a global nursing organization with over 100 years of impact. We support nurses and team members through a community-oriented culture of approximately 50 employees, based in Indianapolis, Indiana, and operating in a remote-friendly environment. We value accountability, growth, and purpose, and are committed to creating a workplace that reflects the global nursing community we serve.