Executive Assistant to the CEO

Duties/Responsibilities

• Assist the President by working with members of the executive staff on assignments and independently administer matters as required in a timely and professional manner
• Conduct matters pertaining to President and Scottish Rite for Children Board of Trustees in an efficient and professional manner
• Affiliate with the Chairman of the Board and trustees whenever needed, in their responsibility to the hospital
• Manage correspondence for the Chairman when appropriate
• Manage and maintain the CEO’s calendar, meetings, appointments, calls, and commitments
• Prepare meeting notes, agendas, summaries, and supporting documents
• Handle special projects for the President as requested on a timely and efficient basis; work Includes handling requests from trustees, community members, volunteers, and staff in order to uphold the mission of the hospital
• Maintain confidentiality and professionalism

Required Skills/Abilities

• Executive Assistant to a senior executive – preferably a CEO in a large or mid-sized healthcare environment
• Proven ability to manage complexity, competing priorities, and sensitive information in a fast-paced, evolving environment with a high attention to detail
• Strong calendar management skills with the ability to take accurate and detailed meeting notes and minutes
• Proficiency with Microsoft Office, Teams, Outlook, calendars, spreadsheets, and shared electronic filing systems
• Exceptional organizational, written, and verbal communication skills
• Strong judgment, discretion, and personal integrity
• Ability to anticipate needs and operate with increasing autonomy; discerning what can be delegated, what and when to escalate to CEO