Executive Assistant to the CEO

Location: Phoenix, AZ (primarily in-office) | FLSA Status: Non-exempt

About The Organization

Read Better Be Better is a nonprofit organization based in Phoenix, Arizona, founded in 2014 as a response to the state's literacy crisis. Our mission is to connect young readers and youth leaders to inspire a love of literacy and leadership. Our vision is a world in which empowered communities demand equitable access to foundational skills. Our values are simple – Be Excellent, Be Kind!

About the Role

Read Better Be Better is seeking a highly organized, proactive Executive Assistant to provide focused administrative and communication support to the CEO. This role is ideal for someone who enjoys creating order, anticipating needs, and helping a leader stay focused on high-impact work. You'll help manage calendars, coordinate communications, organize priorities, track follow-up items, and keep executive workflow moving smoothly so the CEO can focus on fundraising, strategic leadership, and external relationships. This is a skilled, professional administrative role. Success in this role requires excellent judgment, discretion, organization, communication, and the ability to work independently while maintaining exceptional attention to detail.

Responsibilities

• Manage the CEO's calendar, scheduling, and meeting logistics
• Coordinate and organize executive communications, follow-up items, and priorities
• Prepare documents, presentations, agendas, and briefing materials
• Maintain executive contacts and digital relationship-tracking records
• Complete high-quality administrative support that keeps executive operations organized and moving forward

A Day in the Life

A typical day begins by reviewing the CEO's calendar, identifying scheduling priorities, organizing inbox communications, and tracking time-sensitive follow-up items. Throughout your shift, you'll coordinate meetings, prepare materials, organize executive communications, update digital relationship records, and complete administrative tasks that keep executive operations running smoothly. Because this is a focused part-time role, success comes from staying organized, exercising sound judgment, and prioritizing work that has the greatest impact on the CEO's time and advances Read Better Be Better's mission.

Qualifications

Required

• Three or more years of administrative support or related professional experience
• Strong organization, prioritization, and follow-through skills
• Excellent written and verbal communication skills
• Sound judgment, discretion, and the ability to maintain confidentiality

Preferred

• Experience supporting a CEO, Executive Director, or other senior leader
• Experience in nonprofit organizations or mission-driven environments
• Experience using CRM, database, or relationship-management systems

Schedule

• Approximately 15 hours per week
• Primarily in-person at Read Better Be Better's Phoenix office
• A consistent weekly schedule is expected and will be established based on organizational and CEO needs
• Occasional evening or weekend work may be needed to support meetings or organizational priorities

Pay

$24.00–$31.00/hour