Executive Assistant to the CEO

About the role

We’re looking for a highly organized and reliable Executive Assistant to support our CEO. This role keeps the office of the CEO running smoothly — managing the calendar and inbox, preparing him for meetings, tracking follow-ups, and coordinating travel and day-to-day logistics. It’s a great fit for someone who is proactive, detail-oriented, and enjoys staying one step ahead. For the right person, it also offers meaningful exposure to how a growing company operates, with room to take on broader responsibilities over time.

Responsibilities

• Manage and maintain the CEO’s calendar: schedule meetings with context, resolve conflicts proactively, and coordinate with internal and external contacts
• Support inbox management: help triage email, draft correspondence, and flag items that need the CEO’s attention
• Prepare a short daily brief covering the day’s schedule, priorities, and outstanding items
• Capture action items from meetings and keep tasks and commitments on track in our project management tools
• Prepare materials and context ahead of meetings, including recurring leadership meetings and interviews
• Welcome office visitors and help with meeting and event logistics
• Book and manage travel, including itineraries and schedule changes
• Provide day-to-day personal support and handle errands as needed
• Serve as a reliable point of contact for quick problem-solving and support

Qualifications

• Experience supporting an executive or similar role preferred
• Exceptional organizational skills and attention to detail
• Strong time management and ability to prioritize effectively
• Clear, professional written communication
• Professional, proactive, and trustworthy — comfortable handling confidential information with discretion
• Tech-savvy and comfortable with calendar and productivity tools (Google Workspace, ClickUp or similar); interest in using AI tools to work efficiently is a plus
• A reliable self-starter who can work independently and manage responsibilities with minimal supervision
• Full-time availability, in-office in Lehi, UT; valid driver’s license

Benefits

• Comprehensive healthcare plans, encompassing medical, dental, and vision insurance, along with group life coverage. Opiniion covers 40‑90% of the premium cost for employees and all dependents.
• 401(k) retirement plan with a 100% corporate match on the first 1% and 50% match on the next 5%.
• Pre‑tax Health Savings Accounts (HSA).
• Paid Parental Leave for all new parents (including adoption or foster care).
• Unlimited Time Off policies.
• 10 Paid Holidays annually.
• Monthly Wellness Reimbursement benefit.
• *Note that the above benefits are available only to full‑time employees of Opiniion*