Executive Assistant to the CEO

About the role

Master’s Transportation is seeking an accomplished Executive Assistant to the CEO who can operate as a trusted partner to executive leadership. This role is ideal for a highly organized, business‑minded professional who anticipates needs, brings structure to competing priorities, and helps turn leadership direction into coordinated action. You will work directly with the CEO to manage executive priorities, complex scheduling, communications, meetings, dashboards, special projects, and follow‑up across the organization. The right candidate will be comfortable working with senior leaders, handling sensitive information, exercising sound judgment, and keeping important initiatives moving in a fast‑paced, growth‑oriented environment. This is an opportunity for an experienced executive support professional who wants to contribute beyond calendar management and play a meaningful role in improving executive effectiveness and organizational execution. The position is based at the company’s new headquarters on 40 acres in Kansas City, MO.

Responsibilities

• Act as a trusted partner to the CEO, proactively managing priorities, the calendar, and shifting business demands to keep the CEO organized and focused on company objectives.
• Lead complex scheduling, planning, and coordination of executive meetings, board meetings, leadership sessions, and company events, including agenda development and materials preparation.
• Manage executive communications, including drafting, editing, and delivering high‑level correspondence, presentations, and reports for internal and external stakeholders.
• Serve as a central point of coordination between executives, leadership teams, and external partners, ensuring clear communication and timely follow‑up.
• Drive execution of special projects and strategic initiatives by tracking deliverables, timelines, and accountability across departments.
• Prepare and analyze reports and presentations and maintain executive dashboards that provide clear visibility into priorities, deadlines, decisions, and key business information to support the CEO’s decision‑making.
• Oversee travel planning and logistics for executives, including complex, multi‑location itineraries, while ensuring cost efficiency and alignment with business goals.
• Anticipate operational needs of executive leadership and implement processes or improvements to enhance efficiency and effectiveness.
• Manage sensitive and confidential information with a high degree of discretion and professionalism.
• Facilitate meetings by preparing briefings, capturing detailed minutes, tracking action items, and ensuring timely completion of deliverables.
• Identify opportunities to improve administrative workflows, systems, and communication processes across the organization.
• Support cross‑functional initiatives, including HR, legal, and operational projects, as assigned by executive leadership.

Qualifications

Required:

• 5+ years of progressive administrative experience, including at least 3 years supporting senior executives
• Associate’s degree in business or related field, or equivalent experience
• Demonstrated experience supporting high‑level executives and managing complex schedules and projects
• Proven ability to handle confidential information and exercise sound judgment

Preferred:

• Bachelor’s degree in business or related field
• Experience directly supporting a CEO or other C‑suite executive in a fast‑paced, growth‑oriented organization
• Project management experience or certification

Skills

• Executive presence and professionalism
• Advanced organizational and project management skills
• Strong business acumen and critical thinking
• Exceptional written and verbal communication skills
• High level of discretion,