Executive Assistant to the CEO

The Beauty Bank is seeking a full-time Executive Assistant to join our team in Mahwah, NJ.

About the role

The ideal candidate will provide executive assistance for the CEO and manage administrative functions of the C-suite. To be successful in this role, you must be highly professional, well-organized, and demonstrate excellent verbal and written communication skills, integrity, maturity, and confidentiality.

Responsibilities

• Provide comprehensive support to the CEO and other C-suite executives
• Manage an extremely active calendar of meetings and appointments, keeping all attendees informed of upcoming commitments and responsibilities
• Schedule and plan meetings and appointments, including booking conference rooms, organizing meeting materials, and setting up video conferences
• Take minutes during meetings, conferences, and appointments
• Coordinate detailed travel arrangements, both domestic and international
• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Format information for internal and external communication, including memos, emails, presentations, and reports
• Screen and direct phone calls and distribute correspondence
• Handle sensitive matters with a high level of confidentiality and discretion
• Provide off-hour support and maintain a high level of responsiveness
• Manage one Administrative team member
• Perform other clerical duties as needed

Requirements

• 5-10+ years of experience as an Executive Assistant, Personal Assistant, or similar role
• 24/7 mentality and availability
• Experience working with ultra-high-net-worth individuals (UHNI) preferred
• Strong work ethic and commitment to confidentiality
• Ability to follow directions, take initiative, and proactively close loops
• Proficiency in Google Workspace, Microsoft 365, Zoom, and Slack
• Experience using AI tools
• Solid verbal and written communication skills
• Well-organized, detail-oriented, and able to multi-task with strong follow-up skills
• Adaptive and flexible mindset
• Outstanding organizational and time management skills
• Bilingual (Korean/English) preferred but not required

Benefits

• Comprehensive health benefits package (Medical, Dental, Vision, Life, AD&D)
• Competitive 401(k) match
• Paid time off (Vacation, Sick, Holiday, Summer Fridays)
• Monthly birthday celebrations and other fun activities
• Daily subsidized meals